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Staff in Project Services, particularly new starters, can sometimes struggle to locate all of the information/guidance they need to settle into the team and effectively deliver their projects. Some information is on SharePoint, some is on the Wiki, some elsewhere. As a result, a central information signpost has been created to direct people to the most useful information for their role.
Objectives and Deliverables Achieved
|Objective/Deliverable Met? (Yes / No)
|Provide a central signpost on SharePoint with the useful links
|Design and create a survey to gather users input on useful guidance
|Collect existing links relating to survey answers and other helpful guidance tools
|Label information in Alphabetical order
|Provide any visuals
|Record old links (past 5 years) and/ or broken links
|Produce document with all old links
|Report old links to Project Sponsor
|Allow access to all New Starters
|Email staff to incorporate into induction
|Changed from email staff to email all in Project Services
Analysis of Resource Usage:
Staff Usage Estimate: 10 days
Staff Usage Actual: 7.52 days
Other Resource Estimate: £0
Other Resource Actual: £0
Other Resource Variance: 0%
Explanation for Variance
The project experience variance because the project went to plan and was done in a timely manner. As an outcome the project took fewer days to complete than expected.
The project was set out to create a central point of information where new starters can come to when needing guidance for their role. The project delivered just that through the creation of an organised central information signpost that people can come to on SharePoint to find the links and guidance that they need. Additionally, old links (past 5 years) were documented and delivered to the project sponsor.
Final product now live on SharePoint: Tools and Resources (sharepoint.com)
Key Learning Points
There were many lessons learned from the project including:
- Making sure that you give yourself extra time to finish tasks, because there will be other projects that will be going on simultaneously.
- Maintain regular weekly meetings with the project sponsor to get the guidance on the task and to see if you are on the right track.
- Don't be afraid to ask questions. It's better to ask questions that to have to redo/correction the project.
Removal out of date date or broken links , owner is Dawn Holmes