The University of Edinburgh currently deals with around 6500 ethics applications every year. It is anticipated that this will only rise. In addition to ever increasing research projects not every undergraduate project currently goes through ethics processes. The University lacks a single over-arching ethics management process which results in inefficient and inconsistent processes being followed across the organisation. At present, Colleges and Schools use a number of processes and systems to conduct ethical review. Most rely on forms and email which, although working, is labour intensive (tracking, version control, maintaining communications, updates) and can mean that some projects (e.g. undergraduate) do not undergo review in an effort to reduce burden on the system. In addition, AHSS and Engineering within CSE have embarked on building their own custom systems to streamline and improve the process. Finally, when data is required at a University level, it is a long and labour intensive process to collate and review.

 None of our current ways of working fit with our service excellence programme which expects:

  • Increased efficiency and effectiveness
  • Enhanced end user experience
  • Enhanced data quality and consistency
  • Increased process standardisation or simplification

The scope of this project is to purchase a new system which will require to go through a procurement  tender process. There are a limited number of available options on the market (known to REIRG) and given the success of Infonetica, unlikely that an existing supplier (e.g. Worktribe, Elsevier) would move into this space in such a comprehensive way.

Current project status

Report Date RAG Budget Effort Completed Effort to complete
May 2020 BLUE 60.0 days 60.9 days 0.0

Project Info

Project
Ethics Tool Procurement
Code
RIS005
Programme
Research Information Systems (RIS)
Management Office
ISG PMO
Project Manager
Karen Stirling
Project Sponsor
Lorna Thomson
Current Stage
Close
Status
Closed
Project Classification
Grow
Start Date
28-Feb-2020
Planning Date
20-Mar-2020
Delivery Date
15-May-2020
Close Date
15-May-2020
Overall Priority
Normal
Category
Discretionary

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