Organisation

Work/Task Breakdown

Description

Responsibility

Planning  
  •  Project brief, project plan, estimation and risks and issues
  • Project Services/project team
Build  
  • Upgrade Development environment to Worktribe 3.1 and complete satisfactory testing
  • Worktribe / RIS team
  • Upgrade Test environment to Worktribe 3.1
  • Worktribe
  • Test & establish automatic patching functionality
  • Project team
  • Implement & test Shibboleth as sign-on method
  • Worktribe/project team
  • Complete User Acceptance Testing 
  • RIS, RGS , RSO & College Representatives  
  • Complete Integration Testing
  • Applications Management
Deployment  
  • Upgrade Live environment to Worktribe 3.1 and complete business & patching testing
  • Worktribe / RIS, RGS, RSO & College Representatives  
  • Implement Shibboleth as sign-on method in LIVE environment
  • Worktribe/project team
  • Produce user guidance  for the business community
  • RIS, RGS & RSO team
  • Communication with users groups relating to the upgrade
  • RIS, RGS & RSO team
  • Deployment Sign off review
  • Project Services/project team
Closure  
  • Project Closure
  • Project Services/project team

 

Resources, Skills and Costs

IS Applications - Project Services 

IS Applications - Applications Management 

IS Applications - Development Technology

Non chargeable to project:

  • IS L&UC Research Information Systems
  • 3rd party supplier Worktribe
  • Research Grants
  • Research Support Office 
  • Finance Information Systems
  • College Representatives (CSE, CAHSS and MVM)

Project Governance

  • Weekly meetings will be set up to monitor progress
  • Monthly reporting 
  • Any project issues that may arise will be escalated to the Project Sponsor / Supplier / Senior Supplier / Director where necessary

Project Stakeholders

Name Business Area Role
Anna Anderson RSO RSO Business Representative
Anne Graham Applications Management Applications Service Group Team Manager (Project Team)
Boleslaw Czarnecki RSO RSO Business Representative
Caroline Scotland School of Biological Sciences Research Administrator
Clare Whittaker Edinburgh Research Office Head of Research Contracts, Governance and Integrity
Damon Querry RIS Business Lead (Project Team)
David Watters Project Services Project Manager (Project Team)
Dax Carroll Rresearch Grants Research Administration Manager - EU
Dominic Tate RIS Project Sponsor (Project Team)
Fergus Whyte Edinburgh Research Office Contracts Officer
Georgina Jamieson Business School Research & Knowledge Exchange Officer
Isobel Blair MVM MVM Representative
Janet Ball CSE CSE Representative
John Chan Applications Management Applications Support Analyst
Karen Stirling Project Services Programme Manager (Project Team)
Katherine Quinn RSO RSO Business Representative
Kelvin Clark RIS RIS Business Lead (Project Team)
Laura Petrie Rresearch Grants Research Administration Manager
Lorna Thomson RSO Director of Research Support Office
Loukia Koutsoventi RGS - Finance Research Administration Manager
Peter Jackson IS Applications, Development Technology Technical Consultant [Shibboleth work]

 

 

Project Estimations

Estimated effort at planning stage = 33 days. Estimation available here.

 

Project Info

Project
Worktribe Upgrade v3.1
Code
RIS012
Programme
Research Information Systems (RIS)
Management Office
ISG PMO
Project Manager
David Watters
Project Sponsor
Dominic Tate
Current Stage
Close
Status
Closed
Project Classification
Run
Start Date
18-Jul-2019
Planning Date
16-Aug-2019
Delivery Date
21-May-2020
Close Date
24-Jul-2020
Programme Priority
4
Overall Priority
Normal
Category
Compliance