Overview

Background

The scope of this project is to deliver on the REF 2021 data requirements analysis completed under RIS008.  In summary, this project will define and deliver a data capture process for HR data prior to the implementation of the new HR systems under "People and Money". 

This scope is focussed on data needs that relate directly to academic staff; research grants; and other aspects of the submission that are dependent on data derived from staff or meta-data about academic staff or grants in order to identify the data for submission.

Scope

The scope of this project is to define, document and implement the process for capturing the required data from HR and securely storing this data ensuring that it is only accessible by a defined set of users.

Out of scope

Other aspects of data required for REF2021 are not in scope, for example, data relating to impact case studies which are not directly related to staff members.

The role out of the business process after delivery will be under the responsibility of the business area and data owner HR.

Objectives and Deliverables

Nr Description Priority Responsible
O1 To meet the requirements for auditing HR data for the REF2021 submission Must  
D1.1 Confirmation of the required data to be captured as defined under RIS008 Must Project Services/REF Team
D1.2 Automated screen capture fo the screens from Oracle HR Must DevTech
D1.3 Secure import and storage of captured data in SharePoint Must Service Management
D1.4 Access control as defined by HR/REF Team to the SharePoint site Must Service Management/REF Team/HR
D1.5 Agree retention period for captured data Should Service Management/REF Team/HR
       
O2 To capture the TO-BE process for REF submission    
D2.1 Document TO-BE architectures Must Enterprise Architecture 
D2.2 Document TO-BE process based on the architectures. Must Project Services/Enterprise 

 

Benefits

  • A solution for storing the data for the REF2021 submission will be delivered
  • The data can be extracted to facilitate audit requests. 
  • The future business processes will be documented

Success Criteria

  • A system architecture solution that ensures the uninterrupted supply from the current HR data required for the REF2021 process is delivered
  • Current processes will be documented

 

Project Milestones

Stage Milestone Due Date Complete
Plan  Planning Review 30-Jan-2020 Yes 
Build  Build Review 13-Apr-2020 No 
Analyse  Business Analysis Review 24-Apr-2020 No 
Accept  Acceptance Review 12-Jun-2020 No 
Deliver  Delivery 31-Jul-2020 No 
Close  Closure Review 18-Aug-2020 No 

Project Info

Project
REF2021 Data Requirements Implementation
Code
RIS014
Programme
Research Information Systems (RIS)
Management Office
ISG PMO
Project Manager
Tim Gray
Project Sponsor
Jacqueline McMahon
Current Stage
Close
Status
Closed
Project Classification
Run
Start Date
10-Jan-2020
Planning Date
31-Jan-2020
Delivery Date
17-Aug-2020
Close Date
04-Dec-2020
Overall Priority
Highest
Category
Discretionary

Documentation

Plan