Organisation

Work/Task Breakdown

 

Description

Responsibility

Planning  
  •  Project brief, project plan, estimation and risks and issues
  • Project Services/Project team
Build  
  • Data Refresh 
  • Worktribe
  • Upgrade Development environment to Worktribe 2020.7 and complete satisfactory testing
  • Worktribe / ERO team
  • Data Refresh 
  • Worktribe
  • Upgrade Test environment to Worktribe 2020.7
  • Worktribe
  • Complete User Acceptance Testing.  This should include testing the functionality provided by  v2020.7. 
  • RIS, RGS , ERO & College Representatives  
  • Complete Integration Testing.  This should be a single test cycle post implementation of  v2020.7.
  • Applications Management
Deployment  
  • Upgrade Live environment to Worktribe v2020.7 and complete business & patching testing.  
  • Worktribe / RIS, RGS, ERO & College Representatives, Applications Management
  • Produce user guidance  for the business community.
  • RIS, RGS & ERO team
  • Communication with users groups relating to the upgrade.
  • RIS, RGS & ERO team
  • Deployment Sign off review.
  • Project Services/Project team
Closure  
  • Project Closure
  • Project Services/Project team

 

Resources, Skills and Costs

IS Applications - Project Services 

IS Applications - Applications Management 

Non chargeable to project:

  • IS L&UC Research Information Systems
  • 3rd party supplier Worktribe
  • Edinburgh Research Office (Pre-Award, Post-Award and Contracts) 
  • Finance Information Systems
  • College Representatives (CSE, CAHSS and MVM)

Project Governance

  • Fortnightly meetings will be set up to monitor progress on a Tuesday
  • Project upgrades will  be planned for a Tuesday or a Wednesday night
  • Monthly reporting 
  • Any project issues that may arise will be escalated to the Project Sponsor / Supplier / Senior Supplier / Director where necessary
  • Copying in P&M with progress

 

Project Stakeholders

(Please copy and paste from Stakeholder List)

Name Business Area Role
Anna Anderson ERO ERO Business Representative
Anne Graham Applications Management Applications Service Group Team Manager (Project Team)
Anne Mathison Project Services Project Manager (Project Team)
Arti Nair ERO Research Grants
Caroline Scotland School of Biological Sciences Research Administrator
Clare Whittaker Edinburgh Research Office (ERO) Head of Research Contracts, Governance and Integrity
Damon Querry RIS Business Lead (Project Team)
Dax Carroll ERO Head of Research Finance
Dominic Tate RIS Project Sponsor (Project Team) Project Sponsor (Project Team)
Emma McNab Project Services P&M Integrations (Project Team)
Georgina Jamieson Business School Research & Knowledge Exchange Officer
Isobel Blair MVM MVM Representative
Janet Ball CSE CSE Representative
Karen Stirling Project Services Programme Manager (Project Team)
Kelvin Clark RIS RIS Business Lead (Project Team)
Lorna Thomson ERO Director of Edinburgh Research Office (Senior User)
Loukia Koutsoventi ERO Research Finance Manager (EU & International)
Murray Bell ERO Research Grants
Natasha Curley ERO ERO Business Representative
Paul Reay ERO Head of Funding Research
Seetha Subramanian Applications Management Applications Support Analyst
Susana Guzman ERO Contracts Officer

Project Estimations

(Please attach/link from Estimation Log)

Estimated effort at planning stage = 30 days. Estimation available

 

Project Info

Project
Worktribe Upgrade v2020.7
Code
RIS017
Programme
Research Information Systems (RIS)
Management Office
ISG PMO
Project Manager
Anne Mathison
Project Sponsor
Dominic Tate
Current Stage
Close
Status
Closed
Project Classification
Run
Start Date
11-Sep-2020
Planning Date
02-Oct-2020
Delivery Date
30-Nov-2020
Close Date
11-Dec-2020
Overall Priority
Highest
Category
Compliance