ISG's IT Infrastructure (ITI) Research Services Section (RSS) provides wide ranging computing and data services to the University's research community.  The Research Procurement Framework project  will deliver a new infrastructure procurement framework to replace the current agreement used by RSS to source servers, storage and infrastructure services.

A significant part of the work of RSS staff involves managing requirements for large scale compute or data infrastructure provisioning. These requirements fall into two main categories -

  • Responding to College requests for new compute and storage capacity - frequently this requires a fast turnaround on delivery and so the ability to source equipment and services through a pre-existing framework, rather than running a large scale procurement exercise, is essential.  
  • Maintaining a rolling infrastructure replacement cycle - RSS now manage the upgrade of large scale infrastructure using a rolling replacement cycle rather than a full refresh exercise every 5 years, which fundamentally changes the processes needed to procure equipment and services.

Underpinning this is the need to run procurement exercises without significantly impacting operational activity, as would be the case for a full refresh exercise. So to minimise the use of key technical resources for procurement activities, and so prioritising operational and project work, it is essential to RSS that a purchasing framework is in place for the efficient sourcing of infrastructure capital equipment and services.

Work has been ongoing since 2020/21 with SUPC (Southern Universities Purchasing Consortium) in developing a Universities' replacement Server, Storage & Solutions Mational Agreement (SSSNA) framework, in which RSS is a key contributor. This includes strategy, process and compliance definition leading to issuing of a contract notice and subsequent invitations to tender (ITTs) in Q1-2/AY2021-22 to be followed by evaluation and award phases in Q3/AY2021-22. This project covers RSS's participation in the development of the framework plus as a specific transition phase to migrate RSS from the current framework to new one in Q4/AY2021-22.

RSS involvement will ensure that the new framework effectively incorporates RSS's procurement needs and reflects the Universities priorities and policies.

Note that the current RSS procurement framework  has been extended until July 2022, due to the delay in completion on the new SSSNA framework.

Further project documentation is available on the project SharePoint site.

Current project status

Report Date RAG Budget Effort Completed Effort to complete
October 2021 GREEN 75.0 days 2.0 days 73.0

Project Info

Project
Research Procurement Framework Replacement
Code
RSS214
Programme
ITI - Research Services (RSS)
Management Office
ISG PMO
Project Manager
Lawrence Stevenson
Project Sponsor
David Fergusson
Current Stage
Execute
Status
In Progress
Project Classification
Grow
Start Date
03-Feb-2020
Planning Date
26-Nov-2021
Delivery Date
24-Jun-2022
Close Date
29-Jul-2022
Programme Priority
1
Overall Priority
Higher
Category
Compliance

Documentation

Not available.

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