Report for March 2022

Report Date
March 2022

Achievements in Last Period

  • Tape library kit delivered at ACF on 04/03/2022 as scheduled;  storage of kit at ACF approved
  • Tape library upgrade now scheduled for week 25/04/2022; dependent on TSM server upgrades
  • OCF engaged to provide support for tape removal, frame moves, etc.
  • Additional tapes delivered to JCMB on 28/03/2022
  • Timeline and plan revised for 25/04/2022 installation date; estimated project closure 10/06/2022

Risks/Issues

  • Tape library upgrade delayed by TSM server upgrade issues now scheduled for week 25/04/2022 (-)

  • ENT will run with cache-only (no tape) backups after library upgrade until their version of TSM is upgraded or they move to Veeam (-)
  • Disk cache limit (800TB) may be at risk during installation as tape will not be available (-)
  • Replacement needed as the current tape library is end-of-life (-)
  • RSS resource capacity is at risk as project (P1) will run in parallel with RSS402 Infrastructure Refresh (P1) and RSS401 GPU Refresh (P2) (-)
    • RSS resourcing for preparation and installation weeks available (+)
  • Current allocated budget is £750K (+)
    • Currently within budget (£30-40K available) (+)
    • FES and cabling costs still to be added ()-)
  • All equipment must be received by June 2022 (-)
    • All equipment is now GRNed and onsite (+)
  • The new IBM 4500 tape library will support higher density tapes and so increase storage capacity (+)
  • Current tape library end modules, that are to be retained, need to be aligned in preparation for the installation of cold aisle containment (-)
    • Included in installation costs/plan (+)
  • Possible industrial action – additional UCU consultation with staff in progress (-)

Next Steps

  • Complete TSM server upgrades before planned installation date
  • Hold go/no-go meeting week 18/04/2022
  • Upgrade tape library week 25/04/2022
    • IBM will disconnect old frame
    • OCF will remove frames
    • OCF will unpack/position new frames
    • OCF will remove/store/replace tapes;
    • RSS supervision will be in place throughout
  • TSM backups to be suspended 24/04/2022
  • ENT tapes to be removed ahead of time; date to confirmed
  • RSS tapes to be removed manually by OCF and stored prior to upgrade
  • Patch panels (3) to be installed inside frames
  • Arrange for re-connection of fibre after upgrade with FES
  • TSM storage server upgrade to be installed post library upgrade; planned date 03/08/2022
Installation schedule
Date(s) Activity
Sunday 24/04/2022 Disable library (remote); backups suspended
Monday 25/04/2022 Remove RSS and ENT tapes and store (3000+ tapes)
Tuesday 26/04/2022 Disassemble frames; optimise frame movement
Wednesday  27/04/2022 Retained frames put in place/upgraded; library frame installed; tape frames installed
Wednesday/Thursday 27-28/04/2022 Load RSS old/new tapes; overnight scan of tapes
Thursday/Friday 28-29/04/2022 Reconnect fibre cables; reactivate TSM; backups restarted

Milestones

Date Milestone Phase Complete
03/12/2021 Project brief and project plan drafted Initiate Yes
17/12/2021 Project brief and plan reviewed and approved Plan Yes
17/12/2021 End of planning Plan Yes
13/12/2021 Upgrade design discussed and agreed with IBM Design Yes
13/12/2022 Final quotes and lead times received Procure Yes
20/12/2022 Full tape library order (hardware) placed Procure Yes
21/01/2022 Final configuration services agreed Design Yes
31/01/2022 Delivery dates agreed with IBM/OCF and communicated to ACF Design Yes
04/02/2022 Additional purchase order(s) raised and submitted for tape library cabling, onsite storage and patch panel Procure Yes
04/02/2022 Installation dates communicated to users Design Yes
04/02/2022 Installation planning and RAMS completed with IBM/OCF Design Yes
04/02/2022 ACF Data Centre installation planning complete and RAMS approved Design Yes
11/02/2022 ACF Data Centre preparation complete Design Yes
04/03/2022 TS4500 upgrades delivered to ACF Build Yes
25/04/2022 TS4500 upgrade starts Build No
29/04/2022 New TS4500 components installed and integrated Integrate No
02/05/2022 TS4500 installation commissioned and approved Accept No
06/05/2022 Disposal of TS3500 equipment completed Deliver No
10/06/2022 Project closed Close No

 

 

 

Project Status
RAG Status
Time
GREEN
Cost
GREEN
Scope
GREEN
Overall
GREEN
Change Status
Time
Moderate
Cost
No Change
Scope
No Change
Overall
Moderate
Has formal escalation taken place?
No
Change Commentary
Installation of new tape library rescheduled from 04/03/2022 to 25/04/2022due to issue encountered when attempting to upgrade TSM servers; new dates approved.
Activity
Approved budget
45.0 days
Activity this month
5.0 days
Activity this year
40.0 days
Activity to date
40.0 days
Estimate to complete current year
10.0 days
Estimate to complete future years
0.0 days

Project Info

Project
Tape Library Replacement
Code
RSS405
Programme
ITI - Research Services (RSS)
Management Office
ISG PMO
Project Manager
Lawrence Stevenson
Project Sponsor
David Fergusson
Current Stage
Close
Status
Closed
Project Classification
Run
Start Date
22-Oct-2021
Planning Date
17-Dec-2021
Delivery Date
04-May-2022
Close Date
27-May-2022
Programme Priority
2
Overall Priority
Higher
Category
Compliance

Documentation