Applicant to Student Workflow in MyEd Prototype

A new project is underway to prototype of a new way of presenting the workflow that a person goes through when moving from a new applicant to being a matriculated student.

The project aims to improve the digital experience for the applicant to student journey for online distance learning (ODL)  programmes with strong involvement from all schools in MVM and the school of Law.

The project is a collaboration between Student Systems Partnership and the IS Web Integration Team.

The project will have four delivery strands, only the first on which will be develivered Live the other three will be prototypes or proposals on how to move forward.

• Improving communications to ODL applicants and students sent by central services to ensure the communications are relevant to ODL programmes and consistent with the messages communicated by the Schools and Colleges. The communication also need to take into account that these student will not be on campus.  
• Updating the MyEd layouts to ensure relevance to ODL students and developing a prototype to visualise the applicant to student journey as a workflow in MyEd to help applicants and new students better understand the actions required of them as they progress towards fully matriculated student. This workflow will also confirm  the steps they have already completed.  
• Developing a proposal and determining requirements for integrating programme, School and College specific messages / information  to applicants and students into MyEd  
• Developing a plan to allow the prototype to be implemented to the Live environment in the first instance for ODL applicants/students and secondly for ALL applicants/students. This plan will include tasks which will be required to be undertaken and resourcing required and which team this needs to come from.

The prototype will be tested with Student and Staff to give clear feedback and evidence of what development should be progressed.

Project can be acessed at https://www.projects.ed.ac.uk/project/sac052

Ruth McCallum Student Systems Partnership