Overview
Background
The Assessment & Progression Tools (APT) have been continuously improved throughout 18/19, addressing critical issues and making it more stable than before. APT is now used by all schools to process and publish course results and progression and award decisions.
However, there are still critical issues and improvements to be addressed, as well as a backlog of Standard Operating Procedures and online user guidance that needs to be completed. Funding has therefore been secured so that, by the end of 19/20, APT will be handed over to Student Systems Operations who will be able to support a more stable service.
Refer to the Project site (LINK) for details of work completed since April 2019 and to the Project Closure Report 18/19 for more information on the previous phase of the project (LINK).
Scope
The aim of this project is for the APT service to remain stable and supported during 19/20.
Not in Scope:
- Changes to resits functionality will not be addressed. Schools will still be required to manually calculate resit results in some unsupported scenarios
- Major changes to scaling functionality will not be addressed, though small tweaks may be as prioritised by users.
Objectives, benefits, success criteria
This project has three objectives:
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Objectives |
Benefits |
Success Criteria |
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O1.Address the backlog of issues and improvements prioritised by the APT user group and Student Systems Operations while providing annual maintenance and support services during peak periods for course and progression boards. The priorities may change throughout the year as agreed with the APT user group and Student Systems Operations, in line with key deadlines (see link to current backlog: LINK) |
Addressing key issues will:
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O2. Complete and hand over Standard Operating Procedures (SOP) as agreed with Student Systems Operations |
Student Systems Operations can fully support APT service by the end of 19/20, with minimum project team support |
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O3. Define on-going systems support that will be documented via an Operational Level Agreement (OLA) |
IS Applications can provide some systems support for APT |
OLA is in place |
Project Milestones
| Stage | Milestone | Due Date |
|---|---|---|
| Plan | Planning Brief signed off | 16-Sep-2019 |
| Execute | 33% of prioritised issues completed | 14-Oct-2019 |
| Execute | 66% of prioritised issues completed | 02-Dec-2019 |
| Execute | Standard Operating Procedures completed for processing course results | 13-Jan-2020 |
| Execute | All prioritised issues completed | 31-Jan-2020 |
| Execute | Jan exam Board support completed | 03-Feb-2020 |
| Execute | Standard Operating Procedures completed for processing progression and awards | 11-May-2020 |
| Execute | June Exam Board support completed | 01-Jul-2020 |
| Execute | Online user guidance completed | 13-Jul-2020 |
| Close | Project Closure | 17-Aug-2020 |