Period Ending 07-Dec-18

Report Date
December 2018

Achievement in last period

  1. Contract negotiation with supplier. Issues resolved:
    1. GDPR/data processing
    2. Supported browsers
    3. Payment schedule
    4. Security - penetration and vulnerability testing
    5. Escrow payments
  2. Contract due to be signed (due 7/12/18) - NOT Signed as per milestone. Service Excellence programme reviewing costs delaying signature.
  3. Handover to implementation PM (subject to contract)

Issues

None requiring escalated.

Risks

Risk signature of contract delay raised as RED and assigned to Brian Butler - https://secure.projects.ed.ac.uk/unpublished/project/sas012/risks/11 .

Next Steps

  1. Contract signature
  2. Project closure

Milestones

 

Target Datesort descending Title Complete
30-Mar-2018 Planning Completed (D1.03) Yes
30-Mar-2018 Procurement Strategy Finalised and Approved (D4.03) Yes
02-Apr-2018 Communications Strategy Approved - Aligned to SAS Programme (D3.01) Yes
27-Jun-2018 Requirements, Cost Scoring and Weighting Finalised (D5.07) Yes
06-Jul-2018 Invitation to Tender (ITT) Published (D5.08) Yes
10-Aug-2018 Invitation to Tender (ITT) Notice Period Expires (D5.09) Yes
14-Sep-2018 Scoring Validated - Consensus Meeting (D6.05) Yes
28-Sep-2018 ITT Evaluation Period Ends (D6.08) Yes
07-Dec-2018 Contract Award Letters Issued (D7.06) Yes
07-Dec-2018 Contract Signed (D7.07) No
07-Dec-2018 Project Handover to Implementation Project (SAS013) (D8.01) No
10-Dec-2018 Contract Start Date (D7.09) No
17-Dec-2018 Project Closure (D8.02) No

 

 

 

Project Status
RAG Status
Time
RED
Cost
AMBER
Scope
GREEN
Overall
RED
RAG Commentary
Overall status set to RED due to delay in signing contract (available for signature 5/12/18) by Service Excellence programme leads, due to differences in costs from original Business Case, as previously identified in Procurement Recommendation report of 24/9/18.
Change Status
Time
Significant
Cost
No Change
Scope
No Change
Overall
Significant
Has formal escalation taken place?
Yes
Escalated to
Brian Butler
Change Commentary
Time and Overall increased to RED due to lack of contract signing on schedule.
Activity
Approved budget
98.0 days
Activity this month
2.5 days
Activity this year
34.0 days
Activity to date
131.0 days
Estimate to complete current year
5.0 days
Estimate to complete future years
0.0 days

Project Info

Project
Work and Study Away - Procurement
Code
SAS012
Programme
Service Excellence - Student Administration and Support (SAS)
Management Office
Service Excellence PMO
Project Manager
Ranald Swanson
Project Sponsor
Chris Yeomans
Current Stage
Close
Status
Closed
Start Date
13-Mar-2018
Planning Date
07-Apr-2018
Delivery Date
07-Dec-2018
Close Date
21-Jan-2019
Overall Priority
Normal
Category
Discretionary

Documentation