Report to 8th Oct

Report Date
October 2018

Achievements this period

Workstreams RAGs Details

Communication

green
  • Programme Lead holding meetings with Board members and key stakeholders - on going
  • Video by programme sponsor, board members (Student, professional serv and academic reps)  shared via the September SEP newsletter, the SA&S Wiki and the coming workshops
  • Conceptual TOM further shared with all three colleges, see actions completed (link risk 4)
  • Communication slide pack being sent to attendees for 1st workshops - on going

 

Workshops green
  • strawman/ process maps and their validation on track
  • workshop prep on track
  • minimum number of attendees  for 1st workshops achieved
  • board members to set the scene all secured
  • Student Finance scoping document complete with a student workshop held on 02/10
  • 3 process workshops held (PCIM *2, Boards of Examiners BoE)
  • Workshop outcome shared via Wiki for 2 workshops

 

Resourcing amber
  • PGR SME was secured for 5 days to complete workshop prep
  • 3 SME posts advertised: interviews held- Two offers made, 1 SME (external) starting w/c 8th Oct
  • BA: additional 0.5 FTE secured from SSP to work on benefit baselining for PGR & BoE

 

Benefits baselining amber
  • Review of the benefit work, being tracked onto single doc (sharepoint LINK here)
  • Completed initial assessment of BoE benefit- Review tbc

 

Issues

For information

n/a

For escalation

n/a

Risks

For information

Ref Title Initial Risk Current Risk Status Management Approach Risk Owner Date of Last Review

6

  Benefit baselining require more data from Schools and more SAS resources

Red

Amber Open  Reduce Cat Cairns  25/9/18
8 Additional scope is required Red Red Open Reduce Cat Cairns 25/9/18

 

For escalation

Ref Title Initial Risk Current Risk Status Management Approach Risk Owner Date of Last Review

2

  Detailed design at risk due to SAS resources

Red

Red Open  Reduce Brian Butler 24/9/18
4 TOM is not cascaded to colleagues Red Amber Open Reduce Franck Bergeret

18/9/18

Next Steps

Process workshops:

  • complete workshop prep (process, printing, slide deck, students invitation, manage attendees)  prior to process workshops - on going
  • PCIM Publication workshop planned for 8th Oct, was cancelled to allow time to consider further feedback from stakeholders. Prep work instead to take place  and send details to attendees ahead of the next workshop (due 29 Oct)
  • complete process maps following strawman review  (with business reps)
    • Exams- due 15 Oct
    • PGR - due 10 Oct
  • Student Support scoping document being finalised

People workshops:

  • Agree approach to people workshops
  • plan people workshops schedule and invite stakeholders
  • Prep work required

Benefits:

  • agree approach to baselining benefits to detailed services or to higher level
  • plan resources around workshops
  • benefit baselining, complete 1st steps:
    • identify benefits and the data (and stakeholders) required for baseline
    • progress with Uniforum analysis for each service area, as done for PCIM

Resources:

  • Resourcing: recruitment new SME, initiation.
  • Project: planning tasks using new Jira dashboard

Milestones

 

Milestone Due Date Complete
SAS conceptual TOM approved at Board 20-Aug-2018 Yes
Process maps preparation completed prior to workshop 01-Oct-2018 Yes
Process workshops completed 21-Nov-2018 No
People workshops completed 04-Dec-2018 No
Blueprint and business case completed, ready for communication 19-Feb-2019 No
Communication Processes/people outcome by Board completed 20-Mar-2019 No
Blueprint/business case signed off by SAS Board 09-Apr-2019 No

 

Plan 

 

AttachmentSize
File oct_detailed_design_timeline.pptx173.51 KB
Project Status
RAG Status
Time
AMBER
Cost
GREEN
Scope
AMBER
Overall
AMBER
RAG Commentary
Amber as a) Resource (SME for PCIM/PGR) not in place yet for working towards people workshop b) uncertainty about scope of work for the Full Business Case still to be confirmed for Student Finance, Mi/Bi
Change Status
Has formal escalation taken place?
No
Activity
Approved budget
0.0 days
Activity this month
0.0 days
Activity this year
0.0 days
Activity to date
0.0 days
Estimate to complete current year
0.0 days
Estimate to complete future years
0.0 days

Project Info

Project
SA&S Detailed Design
Code
SAS015
Programme
Service Excellence - Student Administration and Support (SAS)
Management Office
Service Excellence PMO
Project Manager
Lana Smith
Project Sponsor
Gavin Douglas
Current Stage
Close
Status
Closed
Start Date
17-Aug-2018
Planning Date
n/a
Delivery Date
n/a
Close Date
31-Oct-2019
Overall Priority
Normal
Category
Discretionary

Documentation

Not available.