Organisation

Work/Task Breakdown

Task Who is involved Prioirity

O1 Review of current manual, paper based process required to set up assessments

 

 
Interview SMEs to capture the current manual process required to set up assessment without GradeScope

Business Analyst (Lead)

SMEs - Teaching Staff, Learning Technologists, Admin Staff, Student Representatives

Must
Review manual process to highlight difference / commonality across schools

Business Analyst

Must
Produce overview of AS-IS process

Business Analyst

Must
O2 Review of GradeScope Pilot    
Review how much effort is need to start using GradeScope and establish a baseline for initial adoption and set up

Business Analyst (Lead)

SMEs - Teaching Staff, Learning Technologists, Admin Staff, Student Representatives

Must
Define pilot evaluation criteria

Business Analyst (Lead)

Project Manager, Sponsor, SMEs - Teaching Staff, Learning Technologists, Admin Staff, Student Representatives

Must
Workshop / interview / survey to capture feedback from pilot participants' use of GradeScope between December 2021 and May 2021

Business Analyst (Lead)

Project Manager, SMEs - Teaching Staff, Learning Technologists, Admin Staff, Student Representatives

Must
Analyse feedback and outcome of the pilot captured over 6 months Business Analyst (Lead) Must
Produce report with recommendations, summary and finding of the pilot study

Business Analyst (Lead)

Project Manager, Sponsor, SMEs - Teaching Staff, Learning Technologists, Admin Staff, Student Representatives

Must

 

 

Resources, Skills and Costs

Business Area Role Estimated Costs (days)
Project Services Project Manager 12 days
  Business Analyst 26 days
SCE Sponsor  
  Business Lead  
SCE - Maths, Informatics, Engineering, Physics & Astronomy, Chemistry) Teaching Staff, Subject Matter Expert  
  Learning Technologists, Subject Matter Expert  
  Administration Staff, Subject Matter Expert  
LTW Head of DLAM, Subject Matter Expert  

 

Project Governance

  • Monthly meeting with the pilot user group.

  • This project will follow the standard project governance in Project Services.

  • Any changes to major milestones (Initiation, Planning, Delivery, Closure) will be approved by the Project Sponsor, Project Team and WIS.

  • Major milestones achievements and changes will be submitted to WIS for approval/noting as necessary.

 

Project Stakeholders

(Copy of the Stakeholder List on 2 June 2021.)

Name Business Area Role Communication Plan
Alyson MacDonald Project Services Business Analysist ----- Project Team  
CSE GradeScope Pilot Representatives SCE Schools, Admin and Teaching staff SME
  • Teams site
  • Monthly meetings
  • 28 Members:
    • School of Geosciences:
      • Meredith Corey, E-Learning dveloper
      • Katy McPhail Teaching Organisation Manager
      • Eduardo Serafin, IT Teaching and Research Support Officer
      • Annabel Treshansky, eLearning System Developer
    • School of Physics and Astronomy:
      • Keith Brunton, IT Development Officer
      • Grace Wilson, Teaching Office Administrator
      • Chloe Clarke, Teaching Office Administrator
      • Paula Wilkie, Academic Administrator
      • Maria Mazoy Saavedra, Deputy Academic Administrator
    • School of Chemistry
      • Michael Johnstone, Web Copywriter
      • Samantha Brown, Chemistry Teaching Organisation Manager
      • Morag Munro, Teaching Office Administrator
      • Archie Whatley, Computing Support Officer
      • Jim Barclay, IT Services Manager
      • David Smith, Computing Officer
    • School of Engineering
      • Ania Domagala, Learning Technoloy Support
      • Lucy Davie, Teaching Support Administrator
    • School of Mathematics
      • Steven O'Hagan, Learning Designer
      • Nikola Popovic, Senior Lecturer
      • Luke Caudrey, Teaching Organisation Deputy Administrator
      • Chris Palmer, Teaching Programmes Administrator
    • School of Informatics
      • Alex Burford, Learning Technologist
      • Ross Ward, Learning Technologist
    • CSE/USD
      • George Lawie, Facilities and IT Support Officer
      • Victoria Dishon, IT Liaison Officer
    • LTW
      • Karen Howie, Head of DLAM
    • Project Services
      • Alyson MacDonald, Business Analyst
      • Muriel Mewissen, Project Manager
Judy Hardy School of Astronomy & Physics, Dean of Learning and Teaching Business Lead  
Karen Howie LTW, Head of DLAM SME  
Muriel Mewissen Project Services Project Manager & Programme Manager ----- Project Team  
Victoria Dishon SCE/USD Project Sponsor & Budget Holder ----- Project Team  

 

Project Estimations

(Please attach/link from Estimation Log)

 

Project Info

Project
GradeScope Evaluation
Code
SCE018
Programme
SCE Portfolio Projects (OTHSCE)
Management Office
ISG PMO
Project Manager
Muriel Mewissen
Project Sponsor
Victoria Dishon
Current Stage
Execute
Status
In Progress
Project Classification
Transform
Start Date
22-Jan-2021
Planning Date
23-Apr-2021
Delivery Date
09-Jul-2021
Close Date
16-Jul-2021
Programme Priority
1
Overall Priority
Normal
Category
Discretionary