Overview
Background
The ClimateXChange (CXC) are considering moving all their files, including those related to their project pipeline such as project specifications, procurement documentation and events management et al, from Datastore and other locations to SharePoint.
This project will carry out a requirement gathering exercise to specify, size and document the needs of CXC, as well as identify recommendations and options for next steps along with the effort required for the work required.
Scope
This project will carry out a requirement gathering exercise to specify and size and document the needs of CXC, as well as identify recommendations and options for next steps along with the effort required for the work required.
Out of Scope
The development, implementation and subsequent reporting of any solution.
Objectives and Deliverables
The objective of this project is to carry out a requirement gathering exercise to specify and size the work required to move to a SharePoint solution.
| ID | Description |
Priority (MoSCoW) |
Owner |
|---|---|---|---|
| O1 | Gather and document requirements | ||
| O1D1 | Project workshops | MUST |
Project Services, PM/BA Service Management, SharePoint SME |
| O1D2 |
Business Requirements Document (BRD) |
MUST | Project Services, PM/BA |
| O1D3 | Options Appraisal Document | MUST | PM/BA |
Benefits
| Benefit | Owner | Realisation Timescale |
|---|---|---|
| Understanding of various options and functionalities that SharePoint and O365 can provide to CXC to improve their current processes and set up. | Project Sponsor | |
| Costs estimate for each option and possible add-on (permissions, workflows, integrations, migration...) | Project Sponsor |
Success Criteria
Completed requirements gathering workshop(s) and subsequent production of a requirements document containing an estimate of effort needed for the development and implementation of a SharePoint solution within CXC.
Project Milestones
| Stage | Milestone | Due Date | Previous Date | Complete |
|---|---|---|---|---|
| Initiate | Project Start Date (MAJOR MILESTONE) | 22-Jan-2024 | No date available | Yes |
| Plan | Project Brief Completion (MAJOR MILESTONE) | 28-Feb-2024 | 29-Jan-2024 | Yes |
| Deliver | Delivery of BRD & Options Appraisal Document | 19-Apr-2024 | 14-Mar-2024 | Yes |
| Deliver | Sign-off of BRD & Options Appraisal Document (MAJOR MILESTONE) | 26-Apr-2024 | 21-Mar-2024 | No |
| Close | Target Date For Project Closure (MAJOR MILESTONE) | 30-Apr-2024 | 28-Mar-2024 | No |