Impact
Cost Benefit Analysis
Five Year Costs
Tangible Costs Summary | ||||
5 Year Summary | IT Services i.e. IS staff, hardware, software and services | Support Group Staff Costs | College Staff Costs | Total |
Costs | £ 56,375 (205 days) | £TBC | £0 | £56,375 |
Intangible Costs | |
Cost | Assumptions |
| It is assumed that there are no costs associated with the provision of a Test Tenancy agreement from Microsoft for Office 365. |
| It is assumed that the data feed for synchronisation will be obtained from the reporting database being put in place under STU226. Therefore there will be no further work/ costs associated with Scientia. |
| It is assumed that User requirements will closely mirror the proposed solution under the Proof of concept (i.e. meetings automatically appear, no edit ability, etc.), and that no new showstopper requirements are identified. | |
| It is assumed that support costs can be covered under existing IT support budgets | |
Procurement Costs and Approach
Procurement Costs - 4 Year Summary | ||||
| Hardware | Software | Services | Total |
Costs | £ 5000 | £0 | £0 | £5000 |
Approach | Purchase of 2 virtual LINUX servers to support Java components of new service | |||
Funding
The funding for the budget is to be agreed by the Project Board in August 2013.
The estimated budget is 205 days, split 40 days in 2012/13 and 165 in 2013/14. The budget includes 10 days for service management.
The current budget allocated is 90 days, split between 50 days in 2012/13 and 40 days in 2013/14.
16.5 days have been used as at 5th July to complete the proof of concept/ estimating and planning.
Five Year Benefits
Tangible Benefits Summary | ||||
5 Year Summary | IT Services | Support Groups | Colleges (including Students) | Total |
Benefits | £ 0 | £0 | £0 | £0 |
Tangible Benefits | |
Benefit | Assumptions |
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Intangible Benefits | |
Benefit | Assumptions |
Improved student experience as Student's are able to view their personal timetable within their Office 365 calendar | Assumes user requirements closely mirror Proof of concept design. |
Impact
Service or Project | Description of Impact or Dependency | Project/Service Manager Aware (Y/N) |
STU226 - Timetabling for Students | STU231 is dependent on STU226 to deliver the timetable functionality within Syllabus Plus. STU226 will deliver the database of information on the students' timetable. STU231 will build the data extraction/ synchronisation processes. | Y - Jamie Thin |
| COM008 - Office 365 for Staff | COM008 delivers the new Office 365 functionality for staff. This will require a test environment and will leverage the test environment set up under ST231. | Y - Adam Wadee |