Overview - follow on project

Background

The University Careers Service is planning to replace its legacy systems - SAGE and Student & Graduate Tracking. These systems are approaching end-of-life and there are now new better products available from third party suppliers. These new products offer a better experience to students and graduates, and offer more efficient tools to the Careers Service to manage its business and contacts with students, graduates and employers.

Following a procurement exercise, the Careers Service has decided to acquire CareerHub to replace the above systems. This project will encompass the work needed to build and implement the infrastructure elements that are required to host CareerHub on the University of Edinburgh's network, and develop the software components that are necessary for CareerHub's successful incorporation and adoption into the University's IT estate. This project will also address the legacy applications and databases that will no longer be required after the introduction of CareerHub.

Scope

The scope of this project, for IS Applications, will encompass the following:

1. Preparation of the Technical Architecture Document (TAD) detailing the infrastructure requirements for hosting CareerHub.

2. Ordering the necessary servers from ITI Architecture.

3. Preparing web and database servers to host CareerHub.

4. Design & build of student feed (based on business requirements) to populate CareerHub database.

5. Creation of single sign-on solution to control access to CareerHub.

6. Development & implementation of database views for CareerHub provisioning mechanism.

7. Documentation of above.

8. Testing of infrastructure and software components developed by IS Applications.

9. Handover to Production Management.

10. Support for vendor during installation of CareerHub.

11. Pre-live testing of CareerHub implementation.

12. Update MyEd launcher channels.

13. Support to vendor & business partners for deployment to LIVE of CareerHub.

14. Analysis of legacy systems & related BOXI universes.

15. Decommissioning & archiving of legacy databases and applications.

Objectives

1. To prepare the database and application servers that are necessary for the hosting of CareerHub at the UoE.

2. To design and develop the student data feed that is required for the population of CareerHub at the UoE.

3. To establish a single sign-on solution that will control access to CareerHub at the UoE.

4. To build the database views that are needed for the CareerHub provisioning mechanism.

5. To support the implementation and deployment of CareerHub at the UoE.

6. To manage the decommissioning of legacy Careers databases and systems that will be superseded by the introduction of CareerHub.

Deliverables

1. A TAD that details the infrastructure requirements for hosting CareerHub.

2. Design documentation for the student data feed.

3. Design documentation for the single sign-on solution.

4. Design documentation for the database views needed for the CareerHub provisioning mechanism.

5. Fully prepared web and database servers for hosting CareerHub.

6. A student data feed that meets the requirements set out by our business partners.

7. A single sign-on solution that controls access to CareerHub at the UoE.

8. The database views that allow the required student data to be imported into CareerHub at the UoE.

9. Operational and support documentation.

10. Analysis documentation for the existing Careers applications and databases, with recommendations for their decommissioning.

Benefits

The University's Careers Service have identified the following benefits in their Business Case for adopting CareerHub as a replacement for the systems currently used by them:

1. Accurate up-to-date student information will immediately be available to the Careers Service staff for all students and recent graduates.

2. Students are not required to register separately on CareerHub as all details are automatically synchronised with our student systems data.

3. The Careers Service will be able to utilise one complete system which is regularly backed up and maintained within an industry standard database.

4. There will be a much reduced requirement for usage and propagation of unsupported stand-alone systems including spreadsheets, desktop databases, web forms and other data collection and storage methods.

5. There will be enhanced availability of regular MI reports and easier access to ad hoc queries reducing the burden on our admin team collating data from 8 different systems.

Success Criteria

1. The build and delivery of servers that allow CareerHub to be implemented at the University of Edinburgh.

2. The development and delivery of the elements (data feed; SSO; views) that are needed for the successful deployment of CareerHub.

3. The production of all supporting documentation.

4. A successful deployment into LIVE of CareerHub.

5. The decommissioning and/or archiving of legacy databases and applications.