Overview

Background

The University Careers Service is planning to replace its legacy systems - SAGE and Student & Graduate Tracking. These systems are approaching end-of-life and there are now new better products available from third party suppliers. These new products offer a better experience to students and graduates, and offer more efficient tools to the Careers Service to manage its business and contacts with students, graduates and employers.

Following a procurement exercise, the Careers Service has decided to acquire CareerHub to replace the above systems. This project will assess the options around its deployment and support. The project will conduct an initial evaluation of what needs to be done to establish CareerHub at the University of Edinburgh, and provide estimates and plans for its deployment. This work will also include a decision on when any requisite work can be carried out by staff in IS Applications.

Scope

The scope of this initial project will encompass the following:

1. Completion of the brief for the project to implement CareerHub at the University of Edinburgh.

2. Agreement on the SLA and contract between CareerHub Ltd and the Careers Service.

3. Determination of what work would be needed from IS Apps to enable the implementation of CareerHub (e.g. the License and Support Agreement requires infrastructure, data migration and interface from student systems)

4. Estimates for the implementation and deployment of CareerHub.

5. Preparation of a project plan for the implementation and deployment of CareerHub.

6. An evaluation of the ability to deploy CareerHub by 1st August 2014 as requested by Careers.

Objectives

1. To prepare and agree upon a project brief that will cover the implementation of CareerHub at the University of Edinburgh.

2. To produce agreed estimates for the project to deploy CareerHub.

3. To publish an agreed project plan for the deployment of CareerHub.

4. To determine how much work can be done in the current financial year, and whether any would need to be done in 14-15.

5. To obtain agreement between CareerHub Ltd and UoE Careers Service and IS Apps on the SLA and related contracts.

Deliverables

1. A project brief that details the project to implement CareerHub.

2. Agreed estimates for the project to implement CareerHub.

3. A project plan for the implementation and deployment of CareerHub, with confirmation of resources within IS Apps where required.

4. Finalised SLA between CareerHub Ltd and the UoE Careers Service.

5. Agreed terms and conditions between the vendor and the University of Edinburgh.

Benefits

1. Clear understanding of what needs to be done to implement CareerHub, including impact on existing systems and data requirements.

2. Refined estimates for work to install and deploy CareerHub at the University of Edinburgh.

3. Definite answer for business partners regarding when work can be done.

Success Criteria

1. Delivery of project brief for follow-on project.

2. Delivery of agreed estimates for follow-on project.

3. Delivery of agreed plan for follow-on project.

4. Agreement of when project can be delivered.