Organisation
Work/Task Breakdown
D1. A diagram describing the existing system architecture, business processes, users, data (including flows) and security
- Analysis of existing processes
- Analysis of existing content, including use of personal data
- Analysis of existing security
- Write up of high level summary document
- Review and approval of document by project stakeholders
D2. A product vision statement
- Analysis of existing issues / problem statement
- Development of goal (and vision) statement
D3. A high level business requirements document summarised by category and priority
- Requirements sessions/workshops
- Write up of sessions/workshops
- Write up of business requirements document
- Review and approval of document by project stakeholders
D4. An options summary document to include pros, cons, risks and indicative costings
- Discussions with internal subject matter experts on software development / re-development
- Analyse do nothing / do 'something' options to look at potential risks including security risk and product failure
- Analyse EdWeb option with Drupal 7 (existing) and Drupal 9 (future)
- Analyse opportunities in market and best practice from websites and other institutions and organisations
Resources, Skills and Costs
- Project Sponsor and Deputy Director, Marketing, Communications and Marketing
- Project Manager, IS Applications
- Business Analyst, IS Applications
- Business Lead and Head of Digital Marketing, Communications and Marketing
- Business Lead and Head of Student Recruitment Web Content
- Senior Supplier and Head of Project Services, IS Applications
- Head of Production Management, IS Applications
- Software Developer, IS Applications
- Information Security
Project Governance
- Project team meetings - project progress and clarifications
- Escalations to project sponsor and senior supplier, where required
- Stage gates and sign-offs to move through major milestones - Planning, Delivery and Closure
- Alignment with SEP programme, where required - Student Recruitment and Admissions strand
Project Stakeholders
| Name | Business Area | Role |
|---|---|---|
| Adrian Richardson | Development Services, IS Applications | Subject Matter Expert - Software Development |
| Alastair Fenemore | Information Security | Chief Information Security Officer |
| Ben Armstrong (Project Team Member) | Project Services, IS Applications | Project Manager |
| Dave Berry | Enterprise Architecture, IS Applications | Enterprise Architect |
| Elaine Wighton (Project Team Member) | Project Services, IS Applications | Business Analyst |
| Gary Van Breda (Project Team Member) | Development Services, IS Applications | Software Developer |
| Mark Ritchie | Project Services, IS Applications | Senior Supplier and Head of Project Services |
| Neil Allison (Project Team Member) | Communications and Marketing | Business Lead and Head of Student Recruitment Web Content |
| Niall Bradley (Project Team Member) | Communications and Marketing | Project Sponsor and Deputy Director, Marketing |
| Stefan Kaempf | Production Management, IS Applications | Head of Production Management |
| Steven Ross (Project Team Member) | Communications and Marketing | Business Lead and Head of Digital Marketing |
| Stratos Filalithis | Website and Communications | Head of Website & Communication Technologies |
Project Estimations
35 days - IS Applications
For further details, please refer to the attached Three Point Estimate
stu266_three_point_estimate.xls