Jul 2019

Report Date
July 2019

Achievements

  • Final preparation is now underway for Semester 1 courses (MSc Surgical Sciences, GCHM, TCHM, UCHM, VCHM)
  • Ophthalmology course updates are now in progress for Semester 1 (ChM and MSc)
  • Ophthalmology video links on Learn are being updated to point to the migrated teaching videos in Media Hopper Create (199 of 316 done to date)
  • Project Board meeting was held on 4th July

Issues

  • The three bespoke VLEs were scheduled to move to read-only (archive) on 9th August 2019. On 30th July, the Academic eFacilitators requested an extension to this date so they can communicate marks to the students. A change request is being written, and will be circulated to the Project Board for approval.
  • Ophthalmology updates are still significantly behind schedule. This was discussed again at the Project Board on 04 July. The Academic eFacilitator is confident the updates can be made before the start of term for Semester 1 courses.

Next Steps

  • Learn workshop planned for 31st July with Joost Uding
  • Ophthalmology to complete updating links to teaching videos on Media Hopper Create
  • Programme, Induction and staff materials to be completed for all programmes
  • Guidance materials to be completed for all programmes
  • Backup courses and copy course content into new Euclid courses
  • Complete course updates for Semester 1 ready for teaching - dates / adaptive release settings, groups, discussion boards
  • Identify any changes to eBookshelves for all programmes by 2nd August. eBookshelf changes to be made by DLAM
  • ESO team to confirm which courses should have adapted discussion boards (reply/quote buttons hidden) by 2nd August. DLAM to apply changes to courses
  • Three bespoke VLEs to be moved to read-only (archive) mode - date tbc
  • Project Board meeting 13th August

 

 

Project Status
RAG Status
Time
RED
Cost
AMBER
Scope
AMBER
Overall
AMBER
RAG Commentary
Time continues to be Red as Ophthalmology work continues to be significantly behind schedule. Sarah Henderson has discussed with James Garden and Heather Ellis to agree structured plan and costed backup plan if this is not achieved. At the Project Board meeting on 4th July, Heather Ellis confirmed she is confident Semester 1 courses will be ready for teaching by the start of term. Scope changed to amber as most programmes will not begin Semester 2 content updates until closer to Semester 2. TCHM/GCHM Semester 2 updates have been completed. A number of milestones due at the end of March have not been achieved, and the backup plan to achieve these by the end of May has also not been achieved. The Academic eFacilitators are aware of the deadlines and also of the Learn to the Cloud down-time in July.
Change Status
Time
Moderate
Cost
No Change
Scope
Moderate
Overall
Moderate
Has formal escalation taken place?
Yes
Escalated to
Discussed at Project Board 04 July, 22nd May, 01 April. Agreed not to change the milestone dates, so they will continue to be flagged as red.
Change Commentary
Project Board discussed the overdue work at the meeting on 04 July The team has agreed that Semester 1 updates and induction/programme content should be prioritised as these must be completed before September. Semester 2 updates for all programmes except GCHM/TCHM are being delayed until later in 2019, and the project will close without these having been achieved. This does match the current work pattern of the Academic eFacilitators who update materials just before teaching starts.
Activity
Approved budget
64.0 days
Activity this month
4.0 days
Activity this year
26.7 days
Activity to date
75.3 days
Estimate to complete current year
12.0 days
Estimate to complete future years
0.0 days

Project Info

Project
Edinburgh Surgery Online Learn go-live
Code
TEL056
Programme
ISG - Technology Enhanced Learning (TEL)
Management Office
ISG PMO
Project Manager
Karen Beggs
Project Sponsor
Anne-Marie Scott
Current Stage
Close
Status
Closed
Project Classification
Grow
Start Date
03-Sep-2018
Planning Date
31-Oct-2018
Delivery Date
16-Aug-2019
Close Date
27-Sep-2019
Overall Priority
Normal
Category
Discretionary

Documentation