Project Brief

Name Project Role Date Signed Off
Karen Howie Project Sponsor 16/04/20
Karen Beggs Project Manager 16/04/20
Mark Finlay   16/04/20
James Slack Senior Supplier 16/04/20
Lorna Campbell Senior User 16/04/20
Andrew Millington   16/04/20

 

Background

This project will deliver the bi-annual upgrade of blogs.ed.ac.uk, which will move the University to the latest supported version of Wordpress (at the time of DEV installation). Blogs.ed.ac.uk is the University’s centrally supported academic blogging system based on the Wordpress content management system. This platform allows staff and research postgraduates to create blogs for a number of purposes, for example a personal professional blog; or School/departmental/other group blog, as well as blogs for teaching and learning, or assessment purposes. Delivering this project will ensure that blogs.ed.ac.uk will remain on a supported version of Wordpress in line with supported software releases. It will also deliver new functionality available in the latest version of Wordpress which will provide an enhanced user experience for staff. Wordpress updates frequently however there is currently no support for previous releases of the application, meaning that regular updates are critically important for the service, policy on supported versions can be found at: https://codex.wordpress.org/Supported_Versions  

Scope

  • Upgrade PHP from 7.1 to 7.3
  • Upgrade Wordpress from 5.2.5 to 5.3.2
  • Checking compatibility of existing UoE infrastructure/hosting environment
  • Checking compatibility of non standard plugins and themes, both UoE and community provided.
  • Testing of user acceptance of core system, and all provided plugins and themes.
  • Testing of performance, including performance and capacity tests.
  • Communicating with Academic blogging user community.
  • Planning for impact to support teams.
  • Reviewing arrangements for Disaster recovery plan.
  • Testing integrations with external systems.
  • Testing integrations with IDM.

Objectives and deliverables

 

 

Priority

Owner

O1. To ensure that the UoE instance is kept up to date with community supported software releases and GDPR requirements

 

 

D1. A fully tested and working upgrade of Wordpress to the latest version of the 5.3 build including all plugins and themes.

Must have

Project team

D2 An updated TAD

Must have

DLAM Applications management

D3 Un updated BRD

Must have

DLAM Service management

D4 An updated SDS

Must have

DLAM Applications Management

D5 A communication plan for Blog users to inform them about upgrade features

Must have

DLAM Service Management / EDE

D6 Updated user help and guidance materials.

Must have

DLAM Service Management / EDE

 

Milestones

PROJECT START DATE 03-Apr
END OF PROJECT PLANNING STAGE 23-Apr
DEV UPGRADE COMPLETE 08-May
TEST UPGRADE COMPLETE 22-Jun
END OF DELIVERY STAGE 02-Jul
PROJECT CLOSE 24-Jul

Benefits

To ensure that the users benefit from blogs.ed.ac.uk being on the most up to date, and secure version of the platform with the latest features of the platform available to them.  

Resources

The project will be delivered by staff within DLAM and EDE.

Success Criteria

 

  • Current functionality including plugins work with the new version
  • Themes are fully compatible with the new functionality
  • New enhancements resulting from the new version are made available to users.
  • There are no issues with maintaining current data quality.
  • User help and guidance documents are updated.

Project Info

Project
Academic Blogging upgrade 2020
Code
TEL067
Programme
ISG - Technology Enhanced Learning (TEL)
Management Office
ISG PMO
Project Manager
Karen Beggs
Project Sponsor
Karen Howie
Current Stage
Close
Status
Closed
Project Classification
Grow
Start Date
03-Apr-2020
Planning Date
23-Apr-2020
Delivery Date
02-Jul-2020
Close Date
24-Jul-2020
Overall Priority
Normal
Category
Discretionary

Documentation

Plan