To comply with GDPR, it’s essential that we only hold personal data we genuinely need. This means we should be deleting historic personal data from our services regularly (ie removing data about students who’ve graduated or left, deleting data about staff who have left). 

 

At the same time, due to the pandemic, our services are being used more than ever and the pandemic has meant that we have entered overages on some of our services in terms of storage and license use. 

 

To solve both of the issues described, we need to be automating a process of data cleansing on many of our services going forward. This will not only ensure we are GDPR compliant, but it will also reduce our costs significantly. 

 

This compliance work has been done already for Blackboard Learn and Media Hopper Replay but not for PebblePad, Media Hopper Create, Moodle, Turnitin, TopHat, WebPA, Bristol Online Surveys and Blackboard Collaborate. 

Current project status

Report Date RAG Budget Effort Completed Effort to complete
September 2021 GREEN 200.0 days 4.0 days 189.0

Project Info

Project
TEL Services Data Retention and GDPR Compliance
Code
TEL077
Programme
ISG - Technology Enhanced Learning (TEL)
Management Office
ISG PMO
Project Manager
Sue Woodger
Project Sponsor
Karen Howie
Current Stage
Plan
Status
In Progress
Start Date
23-Aug-2021
Planning Date
22-Oct-2021
Delivery Date
24-Jun-2022
Close Date
29-Jul-2022
Overall Priority
Normal

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