Organisation
Work/Task Breakdown
|
Stage |
Task |
Team(s) involved |
|
Planning |
Planning and estimation |
Project Team |
|
|
Sign Off |
Project Team |
|
|
|
|
|
Business Analysis |
Requirements Analysis |
Project Services |
|
|
Write up BRD |
Project Services |
|
|
UAT Documentation |
Service Owners/Project Services |
|
|
Signoff |
Project Team |
|
|
|
|
|
Analysis & Design |
Review Technical Notes/Familiarisation |
Software Development |
|
|
Solution Design Documentation |
Software Development |
|
|
Sign off |
Project Team |
|
|
|
|
|
Build |
Channel build |
Software Development |
|
|
Deploy build to DEV/Documentation |
Software Development |
|
Peer review |
Software Development |
|
|
|
Sign Off |
Project Team |
|
|
|
|
|
Integration |
Deploy build to TEST |
Development Technology |
|
|
Check new channel in TEST |
Project Team |
|
|
Implementation Plan |
Software Development/Production Management |
|
|
Review Implementation Plan |
Applications Management |
|
|
Review/update TAD |
Development Technology |
|
|
Review updated TAD |
Technology Management |
|
|
Sign Off |
Project Team |
|
|
|
|
|
Acceptance |
UAT |
Service Owners/MyEd Team/Business Users |
|
|
Testing support |
Project Team |
|
|
UAT rework/testing |
Software Development |
|
|
Prepare Deployment Checklist |
Applications Management/Technology Management |
|
|
Handover to production |
All Teams |
|
|
Sign Off |
Project Team |
|
|
|
|
|
Deployment |
Deploy upgrade to LIVE |
Development Technology |
|
|
Review Deployment to LIVE |
Project Team |
|
|
Update Abacus, TAD and documentation |
Development Technology/Technology Management |
|
|
Sign off |
Project Team |
|
|
|
|
|
Closure |
Prepare closure report |
Project Services |
|
Closure Sign Off |
Project team |
Resources, Skills and Costs
The project is estimated to need 81 days effort (see link below). This figure is an estimate based on previous work of this type, but the project team have recognised that there may be a possibility of the eventual work being more complex. A second estimation will take place after the initial analysis and design.
This estimate covers work from Software Development, Development Technology, Applications Management and Project Services. The colleagues in the project team have experience of working on past projects of this type and have the requisite experience and skills. We are also working closely with colleagues in the DLAM team and the Portal Services team in our LTW division. This should ensure a highly experienced group contributing to the project.
Project Governance
The project will follow the standard governance and quality control as used by Project Services and Applications. This covers Apps Review and monthly reporting.
The project will be monitored against the work/task breakdown with wider reporting by exception.
The Project Manager will monitor:
- Progress in relation to the project plan and budget
- Review any emerging issues
- Review the project risk register
Project Stakeholders
| Ana Heyn | Applications, Applications Management | Production Management Lead (Project Team) |
| Colin Watt | Applications, Project Services | Programme Manager |
| David Watters | Applications, Project Services | Project (Project Team) |
| Karen Howie | LTW, Digital Learning Applications & Media | Project Sponsor |
| Mark Findlay | LTW, Digital Learning Applications & Media | Business Lead (Project Team) |
| Mary Elder | LTW, Portal Services Team | MyEd Lead/Specialist |
| Sean Sweeney | LTW, Digital Learning Applications & Media | Service Manager (Project Team) |
| tbc | Applications, Development Technology | DBA/Analyst |
| Thalia Nikolaidou | Applications, Software Development | Lead Developer (Project Team) |
Project Estimations
The estimation prepared at the planning stage can be viewed here: https://secure.projects.ed.ac.uk/unpublished/project/tel079/estimations