Organisation

Work/Task Breakdown

All tasks for the roll forward are as defined on the Wiki and can be found by looking at the linked pages from the Timetabling - Annual Roll Forward page. Each stage has it's own linked page with step by step tasks and owners of the tasks.

Resources, Skills and Costs

A core Project Team will work through the duration of this project and will be supplemented by additional resources with specific skills where required. Resources will be needed from Development, Development Technology, Applications Management, Technology Management and Service Management.  A Project Manager will be required.

This project is estimated at 167 days in 2020-21 and 35 days in 2021-22.

Total agreed budget is 197 days for the Project

There is expected to be no change to the Production resources required to support the Timetabling and Room Booking systems and infrastructure following the roll forward.

Project Governance

Governance will be provided via the Project Sponsor ( Scott Rosie) and Senior Supplier (Suran Perera), along with IS Applications Management Team (WIS).

The core project team will meet once a week throughout the project.  At key stages, additional stand-ups will be held to improve comms and co-ordination of activities across the project team.

 

Project Stakeholders

Name Business Area Role Communication Plan  
Alan Donald IS Applications Project Services Project Manager - PROJECT TEAM  

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Alex Carter Service Management Service Owner of CalSync  

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Andrew McFarlane IS Service Management Business Owner (BI)  

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Anne Marie Scott IS LTW Business Owner (Learn)  

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Arthur Wilson IS Learning, Teaching and Web - Web, Graphics and Interaction Bookable Rooms Support  

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Ben Poots TES - Timetabling and Examination Services Timetabling Support  

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Brian Denholm IS Applications Applications Management Support Analyst - PROJECT TEAM  

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Daniel Dainty S2 Unified - CalSync Technical Manager - CalSync  

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Gavin Pennycook IS Applications - Software Development Developer - PROJECT TEAM  

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Heather Larnach IS Applications - Technology Management Resourcing and Signoff  

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Jamie Thin IS Applications - Project Services Programme Manager - PROJECT TEAM  

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Luke Manley Student Systems Partnership EUCLID  

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Mark Dobbing IS Applications - Development Technology Technical Architect - PROJECT TEAM  

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Mark Lang IS Applications - Development Technology Team Manager  

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Mark McGowan IS Applications - Technology Management Support Analyst - PROJECT TEAM  

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Muriel Mewissen IS Applications Project Services USG Portfolio Manager  

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Neal Beaton TES - Timetabling and Examination Services TES Business Lead - PROJECT TEAM  

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Sabrina Fijalkowski TES - Timetabling and Examination Services Analyst  

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Scott Rosie TES - Timetabling and Examination Services Project Sponsor  

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Stefan Kaempf IS Applications - Production Services Production Management  

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Steph Hay IS Learning, Teaching and Web Learn Feed Testing  

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Stephen Smith IS Applications - Service Management CalSync Lead  

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Stuart Craig IS Applications - Applications Management Support Analyst  

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Students All Timetable Users  

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Suran Perera IS Applications - Applications Management Senior Supplier  

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tbc IS Learning, Teaching and Web - Web, Graphics and Interaction Business Owner (Bookable Rooms)  

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Timetablers All Business Users  

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Project Estimations

Estimations for this project have been based on the actuals for delivery of the previous roll forward projects and the lessons learned in those. Additional work is included in this project have been accounted for. The actuals for TTU023 will be recorded for clearer visibility in future projects.

 

Project Info

Project
Timetabling Annual Roll-forward to 2022/23
Code
TTU023
Programme
Timetabling (TTU)
Management Office
ISG PMO
Project Manager
Alan Donald
Project Sponsor
Scott Rosie
Current Stage
Close
Status
Closed
Project Classification
Run
Start Date
04-Oct-2021
Planning Date
22-Oct-2021
Delivery Date
29-Jul-2022
Close Date
08-Nov-2022
Programme Priority
1
Overall Priority
Highest
Category
Compliance

Documentation

Plan