Organisation

Work/Task Breakdown

This project will be split into 2 workstreams:

1. Service Readiness - This workstream will focus on all the associated ongoing work and projects that require elements to be in place for the Start of Term. This workstream will deal with the monitoring, reporting and communications to ensure that everything required is in place or any issues are escalated to SLT.

2. Welcome Week - This workstream will focus on the tasks required for the successful delivery of Welcome week. This will include IT connectivity, Bank Letters and Card photo uploads and delivery.

Resources, Skills and Costs

The project is estimated at 75 days broken down as follows:

Project Management 

• 75 days of project management effort split between this and the next financial year. The intern's time will not be recorded to the project. 

The 75 days will be split into the following financial years:

• FY 23/24 : 45 Days
• FY 24/25 : 30 Days

Student Intern Assistant Intern

This year the project proposes to recruit two project assistant interns. This should offer some continuity as last year's intern will rejoin the project.

Student Helpers

The project intends to recruit a student to work part-time (up to 15 hours per week) from April/May to June then full-time until the end of week 1. 

In 2022/23 the project used a budget of over £85k. This covered all the external costs for Welcome Week except staff costs including student helpers: 

• cost of licences
• giveaways for students
• experiential activities for students

Financial Budget

This year the budget will be significantly more as the CIO has already approved a £72k spend for higher-value tote bags. 

Project Governance

There are several layers of Governance for this project. The project will adhere to the standard Apps Review governance. In addition, the project will report on a monthly basis from May to July to ISG SLT and from August to the start of teaching on a weekly basis to ISG SLT.  

Project Stakeholders