Project Report for August 2024

Report Date
August 2024

Achievements this period

  • Welcome Week Planning Milestone achieved.
  • Social Media content is almost completed
  • All purchases have been completed and the majority delivered
  • Piper for 7th and 8th September 2024 secured and PO raised
  • IT Readiness meetings have been well attended
  • The date for the Principal's visit to ML confirmed
  • PM has reported progress to SLT

Issues

  • Facilities are stating that they are short-staffed and there is a risk that they do not have adequate staff to facilitate a smooth running of Welcome Week. 
  • The room booked for the project team during welcome week has been pulled due to renovation work. An secure alternative room needs to be found.   

Next Steps

  • Complete all planning
  • Hand over IT Readiness Strand to daily meetings during WW and week 1
  • Hold Welcome week
Project Status
RAG Status
Scope
AMBER
Overall
AMBER
RAG Commentary
Issue: Facilities are two team members down due to illness and the recruitment freeze. Impact: Facilities run the queue management and floor plan for Welcome Week. There is a risk that the smooth management of these areas is impacted by the staffing issues in Facilities. If there are not adequate staff on the ground, this can result in a negative impact on students in the Main Library. Next steps: The project team will meet with Facilities before Welcome Week to discuss possible solutions and assist during Welcome Week where possible.
Change Status
Has formal escalation taken place?
Yes
Escalated to
Gosia Such
Activity
Approved budget
75.0 days
Activity this month
8.4 days
Activity this year
26.9 days
Activity to date
26.9 days
Estimate to complete current year
0.0 days
Estimate to complete future years
31.0 days

Project Info

Project
IT & Library Business Service Readiness for Start of Semester 24/25
Code
USD034
Programme
ISG User Services (USD)
Management Office
ISG PMO
Project Manager
Tim Gray
Project Sponsor
Neil Bruce
Current Stage
Close
Status
Closed
Start Date
01-Mar-2024
Planning Date
07-May-2024
Delivery Date
22-Nov-2024
Close Date
04-Dec-2024
Overall Priority
Highest

Documentation