Deployment Checklist for FIN133
Stats:
Sections:
| Component | Success Criteria | Project Stage Required (Agile) | OK (Y/N) | Reviewed by (date) | Outstanding Actions (Who) |
|---|---|---|---|---|---|
Documents | |||||
| Implementation Plan (including Rollback plan) | Implementation plan has been followed to deploy to Test and updated in case of issues found Rollback plan has been documented. | DSOR (Release 1-n) | N | afinnan 15/10/2019 | requires updating |
| Implementation Risk Assessment | A risk assessment has been undertaken for the Implementation Plan and selected deployment dates. | ASOR (Release 1-n) | Y | afinnan 15/10/2019 | low |
| System Design Specification (SDS) | Document complete and accurate. Action: The Document must be copied to the Wiki | ASOR (Final Release / Handover) | Y | afinnan 15/10/2019 | documentation from vendor |
| System Description Document | Document complete, accurate and it has been reviewed by Application Management Action: The Document must be copied to the Wiki | ASOR (Final Release / Handover) | Y | afinnan 15/10/2019 | documentation from vendor |
Controls | |||||
| Scalability/Load Testing | Adequate load testing has taken place. The results have been recorded and analysed to ensure that the application will cope with the anticipated load. | ASOR (Final Release / Handover) | N | paulr 09/10/2019 | N/A |
| Performance | The application has been tested against stated performance criteria. Performance has been assured by user and support staff testing. | ASOR (Final Release / Handover) | N | afinnan 15/10/2019 | N/A |
| Source Code available in GIT | Source code has been secured in GIT and Production branch is up-to-date. Note that this applies to all new development. If the code was in SVN or VSS at the start of the project it must be migrated to GIT. Action: ensure Production Branch created and check that the branching structure conforms to the policy outlined here: https://www.wiki.ed.ac.uk/display/insite/Version+Control+Policy Where code is provided by a third party (e.g. supplier) it has been established who is responsible to maintain source code. | DSOR (Final Release / Handover) | N | afinnan 15/10/2019 | N/A - vendor responsible |
| Configuration Management Database | Add or update in Abacus application. Server names and software versions: CSG: https://abacus.is.ed.ac.uk/Browser/?p=Content%2FCatalogues%2F552117.html ISG: https://abacus.is.ed.ac.uk/Browser/?p=Content%2FCatalogues%2F562013.html USG: https://abacus.is.ed.ac.uk/Browser/?p=Content%2FCatalogues%2F538043.html | ASOR (Release 1-n) | Y | afinnan 15/10/2019 | Updated |
| Support Accounts | Read access accounts or update current read access accounts have been set up for support staff(requires business owner approval) | ASOR (Final Release / Handover) | N | N/A | N/A |
| Password Manager (PMP) | PMP has been updated with all relevant account details including external supplier accounts | ASOR (Release 1-n) | Y | fmunoz 18/10/2019 | N/A |
Client | |||||
| Environment comparison | Database comparison between TEST and LIVE (might be required before and after go-live) | ASOR (Final Release / Handover) | Y | afinnan 15/10/2019 | N/A |
| Client requirements | Does the application have specific client requirements, such as JVM/JRE versions, JInitiator etc If so have these requirements been raised with Desktop services Wiki pages to be updated: [1] https://www.wiki.ed.ac.uk/display/insite/Corporate+applications+with+client+based+requirements [2] https://www.wiki.ed.ac.uk/display/insite/Client+side+requirements+for+corporate+applications | ASOR (Release 1-n) | N | paulr 31/10/2019 | N/A |
| Technologies | Is there any new software or technologies involved? (Y/N) If yes state any additional actions taken to ensure adequate handover to the production support team | ASOR (Release 1-n) | N | paulr 31/10/2019 | N/A |
| Access outside University | By default all web based applications are accessible outside University without use of VPN etc Wiki list If not accessible from outside University this needs to be approved by Production Management. | ASOR (Release 1-n) | Y | afinnan 15/10/2019 | N/A |
| Vendor Access Required | Does vendor require db/app access (Y/N) If yes, ensure access details are in TAD | ASOR (Final Release / Handover) | Y | afinnan 15/10/2019 | N/A |
Deploy | |||||
| Certificates | All changes to certificates or new certificates for this service have to be added to the certificate master list. The certificate master list is being managed by Applications Management This includes TEST and LIVE certificates and records type of certificate and expiry dates. | ASOR (Final Release / Handover) | Y | afinnan 15/10/2019 | N/A |
| Deployment Date(s) | Agreed date has been confirmed that allows adequate time for completion of Acceptance Sign Off Review. | ASOR (Final Release / Handover) | Y | afinnan 15/10/2019 | 17/10/19 |
| Deployment Resources | IS and business area resources required for deployment, including those needed for post implementation checking and sign off have been secured. | ASOR (Final Release / Handover) | Y | afinnan 15/10/2019 | N/A |
| Deployment Ownership | Responsibilities for managing the go-live, including: comms with service owner and end users, ensuring go live timescales are met, managing issues arising and managing comms between all teams involved in go live. | ASOR (Final Release / Handover) | Y | afinnan 15/10/2019 | PM |
| Service Announcement(s) | A Service announcement has been raised with the agreed deployment date on the alert system: http://reports.is.ed.ac.uk/alerts/ Service announcements should be raised by Project Manager 10 days before go live, but no later than 4 days. | ASOR (Release 1-n) | Y | afinnan 15/10/2019 | N/A |
| Reporting and Analytics | New BI Universes or substantial changes to Universes/report offerings need to be documented in the Information Portal managed by GaSP. https://www.wiki.ed.ac.uk/display/IP/Information+Portal+Home | ASOR (Release 1-n) | Y | afinnan 15/10/2019 | N/A |
| Change Control(s) | A Change & Release record has been created in Unidesk for the LIVE implementation request and notified to GoCAB if necessary Action: Record Unidesk number | ASOR / (Release 1-n) | Y | afinnan 15/10/2019 | C1910-032 |
| Test Log Review | A review of the test log (JIRA) has taken place to ensure all required actions have been completed. If this is not the case, then confirmation on criticality of outstanding issues and action plan for resolution is required. | ASOR (Final Release / Handover) | N | afinnan 15/10/2019 | N/A |
| 24x7 monitoring setup | Consider if a new application needs to be added to 24x7 monitoring tool | ASOR (Release 1-n) | Y | afinnan 15/10/2019 | N/A |
Infrastructure1 | |||||
| Technical Architecture/Operational Document(TAD) | Documentation complete and accurately reflects the environment subjected to UAT. Action: Copy TAD to Sharepoint site. https://uoe.sharepoint.com/:f:/r/sites/disasterrecoveryplans and link added to the Wiki. | ASOR (Release 1-n) | Y | fmunoz 18/10/2019 | N/A |
| Technology Management Handover | Handover to Technology Management and Development Technology is completed or arranged. Action: record handover dates | ASOR (Final Release / Handover) | N | fmunoz 18/10/2019 | Handover to Technology Management to be arranged. |
| Security | All security requirements, e.g. SSL encryption, IP based restrictions firewall requirements have been specified, tested and implemented in LIVE | ASOR (Release 1-n) | Y | fmunoz 18/10/2019 | N/A |
| Default Deny | Default deny has been enabled as outlined in the policy: https://www.wiki.ed.ac.uk/display/insite/Default+Deny+Policy Any exceptions must be noted in the TAD and signed off by Head of Production Services. | ASOR (Release 1-n) | Y | fmunoz 08/10/2019 | N/A |
| User Accounts | User accounts exist and passwords have been added to PMP | ASOR (Final Release / Handover) | Y | fmunoz 18/10/2019 | N/A |
| Patching | Ensure that all applications have an agreed patching schedule and this schedule is agreed with service owners. Different technologies have different patching strategies: Action update wiki: Windows, Linux | ASOR (Final Release / Handover) | Y | fmunoz 08/10/2019 | N/A |
| Start/Stop scripts | Are Server Start-up/Shutdown scripts in place? Including start-up procedure documented, enabled and tested | ASOR (Release 1-n) | Y | fmunoz 18/10/2019 | N/A |
Infrastructure2 | |||||
| Ports | Port allocation file been updated: https://www.wiki.ed.ac.uk/display/insite/Port+Allocation+on+Unix+Servers | ASOR (Release 1-n) | Y | fmunoz 08/10/2019 | N/A |
| Backup and Recovery | All backups as noted in the TAD need to be confirmed operational. A test recovery of user data needs to be done to validate the integrity of the recovery mechanism and process. The backup strategy should conform to the policy here: https://www.wiki.ed.ac.uk/display/insite/Backup+Policy | ASOR (Release 1-n) | Y | fmunoz 18/10/2019 | N/A |
| DR Copy | DR copy to SECONDARY DB configured and tested (unless existing database which is already setup). | ASOR/Release1 | Y | fmunoz 18/10/2019 | N/A |
| Logs | For all logs the following is in place: Logs are rotated and logs older than 14 months are deleted. In production only minimal levels of logging is switched on (debug may be appropriate on DEV, but not on Production) | ASOR (Release 1-n) | Y | fmunoz 18/10/2019 | N/A |
| Decommission | If project deploying new server make sure old servers are being decommission including removing passwords from PMP and patching restart Wiki | ASOR (Release n) | N | afinnan 15/10/2019 | to be arranged |
| Servers are being scanned by Nessus | Check that new and existing servers are being scan by Nessus | ASOR (Final Release / Handover) | Y | fmunoz 08/10/2019 | N/A |
Support1 | |||||
| Support Agreement (including any charging arrangements) | A support agreement OLA is in place for any new applications including any hosting or support charges. Where external suppliers are involved an SLA should be in place as well. Action: SLA moved to wiki: https://www.wiki.ed.ac.uk/display/insite/SLA+and+OLA+repository+-+Applications+Management | ASOR (Final Release / Handover) | Y | paulr 08/10/2019 | N/A |
| Application Management Handover | Handover to Application Management and Development team is completed or arranged. Action: record handover dates | ASOR (Final Release / Handover) | N | N/A | N/A |
| AppCatalogue updated | For new and existing application update the Appcatalogue https://appcat.is.ed.ac.uk/ | ASOR (Final Release / Handover) | Y | afinnan 15/10/2019 | updated |
| Time Recording Code | A Time Recording code for the application, if required, has been confirmed and set up (in ASTA) Action: Does application require a separate entry for business area in ASTA | ASOR (Final Release / Handover) | Y | afinnan 15/10/2019 | N/A |
Support2 | |||||
| Disaster Recovery and Business Continuity | Appropriate DR/BC provision is in place and has been fully tested. Application DR/BC details have been transferred to the DR Portfolio and DR level (1, 2 or 3) has been agreed | ASOR (Release 1-n) | N | N/A | N/A |
| Test Environment | An adequate TEST environment has been established for the application which may be used by support to test future changes prior to releasing these in the LIVE environment. | ASOR (Release 1-n) | Y | paulr 08/10/2019 | N/A |
| Hardware and Software Licensing | All required licensing is in place including maintenance/support arrangements with external suppliers. | ASOR (Final Release / Handover) | Y | paulr 08/10/2019 | N/A |
| Browser Compatibility | Browser compatibility has been tested and compatibility information updated See https://www.ed.ac.uk/information-services/computing/application-development/application-support/supported-web-browsers for details | ASOR (Final Release / Handover) | Y | paulr 08/10/2019 | N/A |
Support3 | |||||
| Portal Compatibility | Portal compatibility, where required, has been confirmed the Portals Service Owner. | ASOR (Final Release / Handover) | N | N/A | N/A |
| Help Desk | The new application is recognised with the UniDesk (A business contact queue is defined where initial calls are raised with) | ASOR (Final Release / Handover) | Y | paulr 09/10/2019 | N/A |
| User Guide Documentation | Appropriate documentation has been produced for users of the new application. | ASOR (Final Release / Handover) | N | afinnan 15/10/2019 | N/A |
| Training Material | Training material, if required, has been produced and is of an appropriate standard. | ASOR (Final Release / Handover) | N | N/A | N/A |
| Demonstration or Walkthrough | Demonstration or walkthrough of the new application has taken place for other stakeholder. | ASOR (Final Release / Handover) | N | N/A | N/A |
| Web Sites and Other Document Sources | External and internal web sites have been reviewed to ensure that all application references are present, correct and up to date. | ASOR (Final Release / Handover) | N | N/A | N/A |