Report for August 2013

AP34-035

EVES Voting Application Upgrade

To start Q1 2014.

Dependencies

AP34-036

Document Management System (Serengeti) Upgrade

Currently planned to start Sep 2013.  With current programme schedule of projects, this does not look possible.

Dependencies

AP34-037

Coldfusion 9 Upgrade for VRS

To start Q1 2014.

Dependencies

AP34-047

Discussion Forums Upgrade

To start Q1 2014.

Dependencies

ITS092  AP12-010

BOXI Upgrade

Category: Compliance

Milestones

AMBER

Report by Craig Middlemass for August 2013

• Project reported as Amber given that the project is behind on the official sign off testing and handover to support
• Live environement build is completed
• All environemnts apart from Test has been patched to Service Pack 7 (for browser compatability) and has BI Explorer installed
• Initial review of deployment checklist complete
• Review of user groups and permissions setting started

• Licence model changes are forcing change in approach for migration of user groups (ideally with clean up before moving to R4)
• Licence model change is also driving a change in practice towards a more centralised Service Management model that needs to be established
• Licence model change is driving use of BI Explorer (formally accepted into scope of project)
• Conflict for PM time with Timetabling project is affecting conhesion of work in progress
• Change in business area completing pilot migration testing has affected sign off dates

• Replan sign off milestones
• Complete sign off for handover and testing priror to live migration
• Re-estimate migrations based on user group changes being included
• Complete tasks as defined in the required for go live document (https://www.projects.ed.ac.uk/project/its092/page-9)

COM001

Office 365 for Students

Category:Discretionary

Milestones

 *To be replanned*

RAG Status

AMBER

Report by Susan McKeown for August 2013

• Aluminati connectors were deployed (but without mail forwarding - so milestone only partially met)
• Most of the diary sharing configurations were implemented

• There is a final change required to diary sharing which has been agreed will be postponed until after the Change Freeze period
• Automated mail forwarding was not completed for the migrations to Aluminati due to a failure in the connection communication from Aluminati to UoE. Following investigations by Networks and Tech Mgmt, the problem has been identified as at the Aluminati end and has now been resolved. It is expected that this piece will complete quickly now and migrations can commence.
• The enhanced MyEd channel will take more work than was originally estimated.

• Complete and implement the automated mail forwarding solution
• Complete the diary configuration work after change freeze
• Re-estimate the full remaining cost of the enhanced MyEd channel work
• Reschedule remaining milestones
• Complete Aluminati updates in TAD and sign-off
• Close project

COM006 AP23-034

Reporting and Business Intelligence Optimisation

Discretionary

Milestones 

RAG Status

GREEN

Report by Karen Stirling for August 2013

Achievements in Last Period

• Workshop held with CSE College Office and Schools on 13^th August, positive feedback received.
• Suggested next steps :
  • Tailored BOXI training for CSE College Office and Schools to be facilitated and managed by Service Management and HR.
  • Update WIKI page with specific BOXI field information  to allow users to create reports.
• Establish ownership for on-going maintenance and support of data for WIKI site for Inventory
• Review Inventory with SACS to assess inventory against format for Student MI, positive feedback received
• Review project findings and discuss recommendations with Central HR
• Completion report drafted and issued for review, comments provided by Senior Supplier have been included in report

Issues

• Request sent to Service Management for days utilised on project as not recorded on ASTA, for Completion report to be issued to WIS for approval
• CSE Colleagues advised that the most suitable time for BOXI training would be in November once 13/14 Matriculation and REF submission completed therefore this would have to be completed out with the current COM006 project. Discussion would be required between CSE and CSE Portfolio Manager on any potential resource effort funding. Following training a further period (e.g. 2 months) to use Inventory information for reporting and provide feedback on how beneficial this has been to the College.

Next Steps

• Closure approved via WIS

COM007 AP23-001

Migrate IDM to Oracle SOA Suite 11g and Upgrade Grouper

Compliance

Milestones

RAG Status

Amber

Report by Stevie Conlon for August 2013

• Achievements in Last Period

BRD documents for phases 2 and 3 under review.

Detailed design prepared for Phase 1

Build preparation in progress for Phase 1

Issues

High level design for phases 1  to 4 updated with comments from review and re- circulated. Still to be signed off.

• Next Steps

Formal sign off of the high Level design will be achieved.

Circulate , review and sign off detailed design for Phase 1

BRD documents for phases 2 and 3 to be reviewed and signed off.

The project is Amber as some dates for Phase 1 will be altered as the design sign off has been moved back but build work has continued.

COM008

Migrate Exchange to Office 365

Discretionary

Milestones 

RAG Status

GREEN

Report by Morna Findlay for August 2013

Achievements this period

Initial project kick-off meeting held

Draft TOR written

Planning meetings held to discuss project scope, objectives and deliverables.

Issues

Project team to be finalised.

Next Steps

TOR to be finalised and signed off

Estimate and plan to be finalised and signed off.

Meet with stakeholders.

R&D work to be carried out on provisioning, user service levels and licences.

WEB002

ECA CMS Technology

Funded

Milestones

Need restated

RAG Status

RED

Report by Arthur Wilson for August 2013

No report available.

entry by Maurice Franceschi.

Arthur has taken over as PM from Martin Morrey.

Arthur needs to restate what WEB002 scope (very strictly it is just the Apps effort), add new scope around CPanel.

Also he needs to replan the Apps effort and how it works woth the consultants now being employed.

Also needs to clarify the budget, which remains undefined in terms of effort and confirmation of funding. There seems to be Apps effort, SM effort within the Project. SM effort outside the Project, and now consultancy. Not at all clear if Fraser Muir knows and has agreed to the costs of al of this.

At present, the CMW programme budget has not been increased to allow Apps resource to be booked due to lack of funding confirmation.

WEB003

Mobile Information Solution With MyEd - Phase 1

Compliance

Milestones 

RAG Status

AMBER

Report by Maurice Franceschi for August 2013

A new project manager has been appointed.

The project tasks up to the end of September have been planned and people assigned to the tasks. All tasks required have been requested in ASTA, showing a delviery date on May 2014 for Phase 1.

The project team are working to bring the date forward, but it is expected that current milestones will change and that a February delivery for Phase 1 seems unlikely.

New milestones and estimates will be set once resourcing of Priority 1 projects is completed, the BRD signed-off, and the build of the Prototype completed. So around end of Sept.

A full list of the tasks to be planned and requested/assgined effort are shown in the tasklist.

Phase 2 is currently being defined, so we can check that the budget and timescales for completion of the project.

The intention is to then create a separate project for Phase 2 (of around 140 days).

As planning is not complete and the new milestones have to be confirmed, the project status is Amber.

Achievements in Last Period

none

Issues

none

Next Steps

Replanning of project, replacing current milestones, confirming new estimates for the project.

WEB004

WIki Upgrade 

Compliance

The project RAG status is GREEN

Report by Morna Findlay for August 2013

Achievements this Period

Adaptivist  carried out  DEV upgrade with development technology.

Agreed and signed  time-and-materials contract with Adaptivist for plug-in and training work.

Outstanding Issues

Benchmarking information to be supplied by service owner

Need to ensure communication with space owners who use wiki for teaching. 

Improvements to resilience of wiki service to be investigated and agreed.

Next Steps

DEV upgrade to be signed off.

Implementation plan to be delivered by Adaptivist and signed off.

Estimate for plugin work to be delivered by Adaptivist.

Service management to agree which plugins should be upgraded by Adaptivist.

Meet with senior user to review progress of upgrade.

Work to upgrade TEST wiki service to begin.

CMW009

Video Services - Options Appraisal

Report by Adam Wadee for August 2013

Achievements in Last Period

TR code allocated following approval to start new in-year project.  Key aims of the project: IS will lead a consultation study across the three Colleges on what is currently in use, the need and shape for an enhanced video service and some potential ways forward. This will include some market review activity to gather a better understanding of what other research intensive universities are doing and what vendor/open source capability is available. Delivery of a significantly expanded service is likely to need more resources than IS is currently deploying in this area, or has included in its longer term plan. The study work will aim to better identify some cost options going forward. The study would take place before the end of the current calendar year. Key dates: - Draft report by the end of October which will be presented at the ITC meeting in November. - Final report/business case completed in early 2014.

Issues

none

Next Steps

Project planning and completion of Project Brief.

Project Code (AP Number)

Project Title

Discretionary/Compliance/Funded 

Report by [PM] 

This project was closed/withdrawn on dd-mmm-yy

[for closures] Please see the Completion Report / Closure Review for further information [include link]. 

[for withdrawn] Please see the PRICCL log for further details [include link].

Planning -

Delivery -

 RAG Status

Plan

Dependencies