Report for October 2013

AP34-035

EVES Voting Application Upgrade

To start Q1 2014.

Dependencies

AP34-036

Document Management System (Serengeti) Upgrade

Currently planned to start Sep 2013.  With current programme schedule of projects, this does not look possible.

Dependencies

AP34-037

Coldfusion 9 Upgrade for VRS

To start Q1 2014.

Dependencies

AP34-047

Discussion Forums Upgrade

Project not expected to be required, and will therefore be withdrawn.

Dependencies

ITS092  AP12-010

BOXI Upgrade

Category: Compliance

Milestones

AMBER

Report by Craig Middlemass for October 2013

• Completed Live Migrations for October, User Acceptance Testing in progress
• User group security model reviewed and approved by Influential Solutions
• Commenced standard user training
• Commenced definition of Information Spaces

• User Acceptance Testing has thrown up some issues around configuration
• EASE Integration on MyEd channel is causing some users to be bounced out of EASE

• Complete Live Migrations for November
• Create Audit Reports for monitoring system usage
• Complete tasks as defined in the required for go live document (https://www.projects.ed.ac.uk/project/its092/page-9)

COM001

Office 365 for Students

Category:Discretionary

Milestones

 *To be replanned*

RAG Status

AMBER

Report by Tim Gray for October 2013

• Handover to new PM completed
• Solution for password access to new Alumni accounts developed and moved into LIVE (UAT can only be completed on LIVE)
• Open JIRAs have been progressed with only two remaining open and awaiting feedback from Service Management

• n/a

• Milestones reviewed and re-planned
• Budget reviewed
• Update UAT on new alumni accounts
• Finalise and review TAD
• Move to closure

Project changed to AMBER as progress has been made on issues but milestones not yet re-planned

COM007 AP23-001

Migrate IDM to Oracle SOA Suite 11g and Upgrade Grouper

Compliance

Milestones - to be replanned

RAG Status

RED

Report by Stevie Conlon for October 201

Achievements in Last Period

• Design and build of Phase 1 Deliverables completed.
• Peer testing and JIRA fixing in progress on IDM and UI builds.
• New Dev VM created to house UI and eventually Grouper.
• BRD for Phase 2 reviewed

Issues

• Milestones will be re-planned due to additional Dev Tech estimates.
• Scope for Phase 2 still in discussion.

• Re-plan milestones for ongoing and subsequent phases.
• Complete sign off of BRD for Phase 2 and 3.
• Normalise project sign off milestones after annual leave of team members.
• BRD documents for phase 3 to be reviewed and signed off.

The project is Red as dates for Phase 1,2,3 will be replanned to accomodate annual leave, and revised Phase 2 requirements and the inclusion of new work transferred from COM008.

COM008

Migrate Exchange to Office 365

Discretionary

Milestones 

RAG Status

AMBER

Report by Morna Findlay for October 2013

Achievements this period

End of planning achieved.

Diary sharing issues for two pilot test users resolved.

Cross-site diary sharing  issues further investigated.

Further testing of mail and calendar migrations, including performance evaluations.

Initial design for .NET provisioning scripts delivered.

Draft requirements for provisioner delivered.

Outstanding Issues

Provisioning requirements  to be signed off.

Provisioner design to be signed off.

Diary-sharing investigations to be completed.

Exchange user migration scripts to be signed off.

Exchange user migration performance issues to be completed.

Migration timetable to be agreed.

Business requirements to be agreed.

Next Steps

Migration process for staffmail users to be developed.

Test infrastructure to be completed with assistance of external contractor.

Design of exchange and powershell provisioner scripts.

Migration date to be agreed.

The project is  AMBER as  issues with diary-sharing and performance mean that the migration timetable has not yet been agreed.

WEB003

Mobile Information Solution With MyEd - Phase 1

Compliance

Milestones

RAG Status

AMBER

Report by Maurice Franceschi for October 2013

Project now set at 301 days, with 130 days estimated for the Phase II, which wil be a new project.

The project is 24 days over estimate - no need to act on this as yet. Work remains on schedule.

Due to the current budget overrun and because some additional effort is needed, and also that the milestones could be rejected by WIS, the project is at Amber.

Achievements in Last Period

• completion of several more planned tasks
• project reviewed and new dates set that look much more achievable and delvierables to the community

Issues

• some additional tasks that have been identified - need estimated and planned and impact on budget and delivery assessed
• Pride is leaving the unviersity, so need extra effort for  handover to Pride

Next Steps

• plan the additional tasks that have been identified
• bring forward some of the database migration tasks once Gordon is up to speed, to bring forward all dates and also provided contingency
• peer testing of all developed work
• re-estimation of Phase I and Phase II
• confirm the dates to update DEV, TEST and LIVE and communicate with projects and service/production support

WEB004

WIki Upgrade 

Compliance

The project RAG status is GREEN

Report by Morna Findlay for October 2013

Achievements this Period

Upgrade of TEST completed

Integration review approved.

Plugin work agreed with supplier (Adaptivist) and plugins applied and tested

Further communications sent to wiki user group and wiki space owners

New milestones agreed and upgrade date set.

User acceptance testing begun.

Outstanding Issues

Various JIRA issues reported as a result of UAT.

Solutions to be found for user groups for whom 2 December upgrade date is an issue ( Genomics and Education)

Decision on whether to implement improved resilience measures to be taken.

Next Steps

Meet with wiki user group to approve TEST

Sign off user acceptance testing

Load testing to be carried out.

read-only wiki to be tested

Deployment plan to be agreed.

The project status is GREEN

CMW009

Video & Media Strategic Review

Discretionary

The project RAG status is GREEN

Report by Karen Stirling for October 2013

Achievements in Last Period

• Contacts within Colleges and Schools, Support areas identified to involve in Focus Groups
• Initial Focus Groups completed for Academic and Support Areas
• Receipt of current usage levels on IS Services for Podcasts, Streaming
• Project brief completed and submitted to WIS for approval
• Project Update produced by Project Sponsor and submitted to IT Committee
• Initial Market review and testimonials from Other Institutions using products

Issues

• Project Brief not approved at WIS as RED risks do not reflect the current position of the project, this has been rectified and resubmitted to WIS for approval
• Survey content still to be agreed and confirmed ready to be distributed

Next Steps

• Agree survey content, issue and collate results
• Review Feedback from 3 Focus groups completed and identify any recurring themes / requirements
• Complete additional Focus groups e.g. Students and IS areas
• Complete Market Review and Other Institutions
• Collate costs

Project Code (AP Number)

Project Title

Discretionary/Compliance/Funded 

Report by [PM] 

This project was closed/withdrawn on dd-mmm-yy

[for closures] Please see the Completion Report / Closure Review for further information [include link]. 

[for withdrawn] Please see the PRICCL log for further details [include link].

COM006 (AP23-034)

CSE Reporting and Business Intelligence Optimisation

Discretionary

Report by Karen Stirling

This project was closed on 23-Sep-13

Please see the Completion Report for further information

WEB002

ECA CMS Technology

Funded

Report by Arthur Wilson

ECA have confirmed that they cannot commit to the second phase of the WEB002 project.  The second phase was originally planned to implement cosign and ldap integration for the new ECA drupal website. As a result, the project will be withdrawn from the 13/1/4 CMW programme.

Note that the phase 1 delivery of the basic drupal website for ECA will continue as a Service Management (RDS) task.

Project withdrawal

Planning -

Delivery -

 RAG Status

Plan

Dependencies