ISG - Lecture Recording (MLE)
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Report for November 2017

Report Date
November 2017

Report compiled by Annie Heaney, LTW Programme Manager for Anne-Marie Scott  (Programme Owner)

 

Section One: Programme Commentary, RAG and Resources Update

Section Two: Projects Not Started

Section Three: Projects In Progress

Section Four: Closed or Withdrawn Projects 

 

Section One: Programme Commentary, RAG and Resources Update

MLE004 - Expansion

Solid progress with project briefs signed off and planning well underway. Comms and training plans are in the final stages of review and final list of rooms to be delivered for 2018/19 academic year will be signed off at Steering Group in December.

  • All work stream project briefs created and signed off by Implementation Steering Group

 

  • Individual work stream plans/BRDs will be reviewed by Steering Group at the end of January
  • Semester 2, 17/18, scheduling of recordings planned. Requests for scheduling received before 30/11 will be actioned by Programme, any additional scheduling required after this date will be handled by local School SRS. Scheduling will take place the week before teaching starts, as in Semester 1. 

MVM114 - Med School migration to  Central Timetabling and Room Booking service

 2nd project board to make decision on option to be explored further 5/12, report completed and workshops held with MVM colleagues to present timetabling and room booking services available centrally.

MVM123 - Vet School migration to  Central Timetabling and Room Booking service

Work underway to Plan Semester 2, review of work carried out in Semester 1 completed

 

Overall Programme RAG: Green

Forward Look and RAG

 

Resource Position

Section Two: Projects Not Started

None

Section Three : Projects in Progress

 

Project Info Project Managers Commentary

MVM114

MVM Timetabling and 

Room Booking for Medical School

Discretionary

 

RAG Status: Green

Report by Susan Duff for November 2017

Achievements in Last Period

  • Draft report finalised
  • Progress reviewed with Project Sponsor 8/11/17
  • Draft report issued for comment
  • Initial Project Board meeting held 17/11/17
  • Further stakeholder engagement, including workshops, carried out on instruction from Project Board

Issues

  • None

Next Period

  • Feedback from the workshops to be collated
  • Draft report to be updated and re-circulated to Project Board
  • Second Project Board meeting to be held 5/12/17 to consider recommendation
  • Planning to be completed for the agreed approach
  • Start project closure

 

Note: 90d in ASTA against this project are for the follow on migration project. This reflects previous agreement that 2.5d of PM and 2.5d of BA time per week would be assigned to the work to migrate Medical School onto a new Timetabling and Room Booking solution for September 2017. The project was then split into 2 projects - one for review and one for migration. As only the review project is started, the days through to September which will be needed for the migration are flagged in ASTA against this project for resource planning purposes. Both projects are sponsor funded as part of the Lecture Capture Programme. As discussed with Adam.

 

MVM123

MVM Timetabling and 

Room Booking for Vet School

Discretionary

 

RAG Status:

Green

Report by Susan Duff for November 2017

Achievements in Last Period

  • Review of Semester 1 carried out between Timetabling Unit and Vet School
  • Preparation for Semester 2 started

Issues

  • None

Next Period

  • Follow up actions from review of Semester 1
  • Review of non-teaching rooms for consideration of move to central booking system

Milestones

30-Nov-2017 Roslin Room Booking Migration
22-Dec-2017 Semester 2 preparation completed
15-Jan-2018 Semester 2 Deployment
26-Jan-2018 Deployment Sign Off
16-Feb-2018 Project Closure

MLE004

Lecture Recording Expansion Phase

Discretionary

 

 

RAG Status

Green

Report by Colin Forrest for November 2017

Achievements in the last period

  • The Implementation Steering Group have approved the end of project planning.
  • The setting up of workshops for the analysis of the Scheduling workstream.
  • All of the project briefs have been reviewed and approved.
  • An initial estimate for the Scheduling phase has been complete although more refinement of the estimate will occur during the analysis phase.
  • Regular meetings for all the workstreams have been setup.
  • Our initial Risk Register has been circulated and each risk owner has reviewed their risks with some changes/mitigation being added.

Issues

  • No new issues.

Next Steps

  • Analysis through December and into January. 

Milestones

26-Jan-2018 End of Analysis Analyse
02-Mar-2018 End of Design Design
18-May-2018 End of Build Build
13-Jul-2018 Acceptance Accept
17-Aug-2018 Delivery Deliver
31-Aug-2018 Closure Close

 

 

Section Four: Closed or Withdrawn Projects

 

Project Info Project Managers Commentary

MLE001

Media Service Refresh Project

Funded

 Approved at WIS 8/7/16 -  Completion Report

MLE002 

Lecture Recording Procurement

http://www.projects.ed.ac.uk/project/mle002/completion-report

 

MLE003

Lecture Recording Implementation

https://www.projects.ed.ac.uk/project/mle003/closure-report

 

 

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Programme Info

Programme
ISG - Lecture Recording (MLE)
Programme Manager
Colin Forrest
Programme Owner
Karen Howie
Status
Open
Management Office
ISG PMO

Session 23/24

Documentation

Not available.