Report for February 2016
- Report Date
- February 2016
Report compiled by Susan McKeown (IS Apps Programme Manager)
for Jim McGeorge (SASG), Niall Bradley (C&M), Sheila Williams (Student Disability Service (SDS)), Rebecca Gaukroger (Student Recruitment & Admissions), Scott Rosie (Timetabling Unit), Ronnie Millar (Counselling), Anne-Marie O'Mullane (External Examiners), Craig Middlemass (GaSP), Sara Cranston (Records Management) and other interested business area owners.
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Section One: Programme commentary, RAG and resources update Section Two: Projects not started Section Three: Projects in progress Section Four: Closed or withdrawn projects
Section One: Programme Commentary, RAG and Resources Update
Commentary
The STU programme is considered GREEN overall with the projects largely on track at this point in time, however there are risks from in-year compliance projects from this and other programmes that may affect the current scheduling of discretionary projects and available budget.
Please note that the project RAG status is following the revised guidelines: A one-page summary of the IS RAG status indicators is available on this page.
STU248, USG ColdFusion Upgrades: Org Hierarchy is now LIVE in addition to PADS, SCS and FOI. AMBER status reflects minor milestone changes of less than one month without impact to overall delivery milestone. The programme has requested that the project returns unused budget to the programme in March given how well the project is progressing.
STU249, LEAPS Pre-Application Enquiry Database: Project Progressing to plan
STU251, CAM - Enhancements to UG / PG Degree Finder: Project status RED due to requirement to resolve a JIRA that is also an issue in LIVE system. The project's scope will need to adjust to accommodate this issue and resolution may cause the budget to increase by approximately 10%.
Expected uses of STU Programme Contingency (code STUPB1 in Resources table below)
Please see PRICCL 81 for details of the Mid-Year position of the STU programme which also includes a note of the current STUPB1 allocation.
Resources
RAG & Forward Look
Section Two: Projects Not Started
| Project Info | Programme Manager's Commentary |
Student Disability Services Systems ReplacementDiscretionary Planning: August 2016 Delivery: TBC in 16/17 RAG StatusGREEN | PlanThis project's start date has been moved to into the next Financial Year as the days have been transferred to the SSP programme for the work that is being completed there DependenciesUse of these days will be dependent on the Deployment support required in the SSP In Year project to deliver the Student Disability Services Systems Replacement project which is due to start in June 2016 and continue unti 16/17. |
GaSP BI/MI EnhancementsDiscretionary Planning: April 2016 Delivery: June 2016 RAG StatusAMBER | PlanThe BI MI initiative is seeking to improve the University’s approach to management information. GaSP will identify opportunities for the BI MI initiative to make small scale changes to existing reporting systems in order to demonstrate the benefit of a sound BI MI approach and to garner support for the larger initiative. This project will implement the highest priority opportunities, which are expected to be those which will give measurable benefits. Update 05/02/16: Work is underway with GaSP to confirm the scope. An RMAS Universe is being proposed with GaSP completing a Data Dictionary as preparation for this project starting. Agreement will be sought from the RMAS service to proceed with this work following the February RMAS board meeting. If the RMAS Universe does not get undertaken then this project starting will remain dependent on GaSP determining alternative Business Requirements as noted below. This uncertainty is reflected in the AMBER status. Update on 03/03/16: Project due to start mid-March once confirmation of resources has been obtained. The scope will be to create and RMAS BI Universe and the Business have already completed the pre-requisite work. Resourcing has been requested for this project. The planning milestone has moved from 25 March to 15 April and this is reflected in the AMBER status. DependenciesResourcing to be confirmed |
SRA - PGR Opportunity FinderDiscretionary Planning: June 2016 Delivery: TBC in 2017 RAG StatusGREEN | PlanWhile this project was previously in the plan for 15/16, it was one of the projects impacted due to the increase in funding estimated for the Timetabling Roll Forward and the need to complete a number of ColdFusion upgrades by the end of July 2016. If the ColdFusion upgrade goes well, and the contingency is not needed, then ideally this project could be brought forward to start in May/June/July 2016. This would potentially be a good candidate for an agile project, and so it may be possible to form the team and undertake the Foundation iteration within this year, if budget allows. Update 02-Nov-15: The other SRA project, STU249 project, LEAPS Pre-application database is likely to take less than the 100d originally estimated. The aim is now that this project would start planning in June 2016 rather than August 2016. Update on 05-Feb-16:Work is currently being undertaken at the programme level to confirm the key scope from the Business and to investigate what may be possible to deliver with PURE. DependenciesOther projects within the STU programme and USG portfolio completing to budget without using contingency, in which case there may be contingency budget to start this project a little earlier than the current expected date of August 2016. |
Section Three: Projects in Progress
Project Info | Project Managers Commentary | ||||||||||||||||||||||||||
STU248 - USG ColdFusion UpgradesCategory: Compliance Milestones
RAG StatusAMBER | Report by Chris Konczak for February 2016
Achievements in Last Period
Issues
Next Steps
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STU249 - LEAPS Pre-application Enquiry DatabaseCategory: Discretionary Milestones
RAG StatusGREEN | Report by Chris Konczak for February 2016 Achievements in Last Period
Issues
Next steps Agree on which server to install, and start date for trail. | ||||||||||||||||||||||||||
STU251 - CAM Enhancements to UG & PG Degree FindersCategory: Discretionary Milestones
RAG StatusRED | Report by Chris Konczak for February 2016 Achievements in Last Period
Issues
Next Steps
|
Section Four: Closed or Withdrawn Projects
| Project Info | Project Managers Commentary |
STU247 - CAM Enhancements to UG & PG Degree Finders Category: Discretionary | Report by Sheila Fraser This project was closed on 27-Nov-15. Please see the Completion Report for further information. |
STU250 - Student Disability Systems Replacement Analysis Support Category: Discretionary | Report by Franck Bergeret This project was closed on 11-Jan-16 Please see the Completion Report for further information |