Programme Report for November

AP01-008

eTime Phase 3

Compliance

Planning April 2013

Delivery October 2013

RAG Status

GREEN  

Plan

 The project is scheduled to start in April 2013, following the eFinancials Upgrade.

Dependencies

FIN072 eTime Phase 1 & 2 - this is due to deliver in November 2012.  In the following 5 months feedback on the system will be collected and considered during requirements gathering.

AP12-017

Decommissioning of ERA

Compliance

Planning March 2013

Delivery October 2013

RAG Status

GREEN  

Plan

 The project is scheduled to start in March 2013, following the eFinancials Upgrade.

Dependencies

This project cannot start until all activity involving ERA is transferred to an alternative solution.

AP23-004

ePay Reconciliation

Compliance

Planning March 2013

Delivery August 2013

RAG Status

GREEN

Plan

 The project is due to start in March 2013, following the eFinancials Upgrade.

Dependencies

AP23-059

eExpenses- Business Case

Compliance

Planning March 2013

Delivery August 2013

RAG Status

GREEN  

Plan

 The project is due to start in March 2013, following the eFinancials Upgrade.

Dependencies

The project has no dependencies on other activity, however it is dependent on resource availability within Finance, so has been scheduled following the eFinancials Upgrade.

AP23-055

Rolling out Finance BOXI Reports

Funded 

Planning n/a

Delivery n/a

RAG Status

GREEN  

Plan

 This project is to be withdrawn.

AP23-056

International Bank Validation

Funded 

Planning April 2013

Delivery December 2013

RAG Status

GREEN  

Plan

The project is due to start in April 2013. 

Dependencies

Sales Invoice Interface Changes

Funded 

Planning January 2013

Delivery December 2013

RAG Status

GREEN 

Plan

 The project is due to start in January 2013.  An earlier start date was discussed, however it was deemed to risky due to the high level of activity in the Finance programme in the first few months of the year.

Dependencies

The project is related to FIN076 and FIN080.

AP89-008

FPM for eInvoicing

Discretionary

Planning March 2013

Delivery December 2013

RAG Status

GREEN 

Plan

 The project is due to start in March 2013, following the eFinancials Upgrade.

Dependencies

This project is dependent on the eFinancials Upgrade, due to both resources and software implications.

FIN056 (AP Number)

eProcurement Scotland - eInvoicing

Category: Funded

Milestones

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RAG Status

SUSPENDED

Report by Rhian Davies for October 2012

Project suspended

FIN072 (AP01-008)

eTime

Category: Compliance

Milestones

RAG Status

GREEN

Report by Jill Nicoll for November 2012

Achievements in Last Period:

Project Deployment signed off

Project Closure approved

Issues:

n/a  

Next Steps:

Final project closure activities will be completed during the first week of the next period.

FIN076  (AP12-029)

Student Finance Channel - Further Developments for Staff and Students

Category: Discretionary

Milestones

RAG Status

GREEN

Report by Susan McKeown for November 2012

Achievements in Last Period:

• The Build continued to progress well and the developer completed the work up to the point where the integration was required with the third party payment provider.
• Finance were able to review the Build work to date in DEV and the feedback has been very positive with some good feedback which has been entered into JIRA and is being re-worked
• The third party supplier provided the information required just in time for the developer to begin the payment gateway build work as planned

Issues:

• None outstanding although a risk item has been updated due to the imminent departure of the key Finance staff member

Next Steps:

• Incorporate feedback from Finance
• Finance and Business Analyst to prepare UAT before December 18
• Build work to complete the third party payment gateway integration

FIN077 (AP Number)

Control Account Balancing

Category: /Compliance

Milestones

RAG Status

GREEN

Report by Sue Woodger for November 2012

• The final batch – batch 13 went into test and was approved by finance towards the end of November.

  There were a couple of adjustments made after Finance checked it and the batch went into live on 29 November.

  The PPBR was signed off by email and submitted to WIS on 29 Nov 12

• A delay to milestones was reported on 14 November and revised dates approved  for PPBR/ASOR to 8 Dec and Closure to 14 Dec

• Closure will be complete by 14 November 2012.  

FIN078 (AP Number)

eFin Journal Auto-Upload

Category: Discretionary

Milestones

RAG Status

GREEN

Report by Dawn Nicholls for November 2012

Achievements last period

• Development environment is set-up
• Development of agreed areas of functionality is underway

Issues

• Due to outstanding queries regarding the provision of journal files from within the University, the system design has not been formally signed off.  However, as this is only one element of the design, build work is underway on the agreed elements.
• WPM are slow to respond to issues encountered with the journal files on the gateway

Next Steps

• Continue build work
• Clarify internal file sources so that design can be formally signed off

Full details of project activity can be found in the Project Journal

FIN079 (AP Number)

LEAN- Review of Financial Systems

Category: Discretionary

Milestones

RAG Status

AMBER

Report by Dawn Nicholls for November 2012

Achievements this period

• Questionaire launched for MVM/SCE
• WebFirst work packages demonstrated to FIS ahead of planned go-live

Issues

• Resource availability in both Finance and IS Apps has been a major issues for this project, due to higher priority Finance-related projects.  This has severely affected progress and is the reason for the project being reported as Amber.
• Additional WebFirst requirements from the Project Sponsor have prevented the planned go-live

Next steps

• Secure resource to move the project forward
• Request Project Sponsor to prioritise additional WebFirst requirements and to agree revised delivery schedule
• Analyse questionaire results

Full details on project activities can be found in the Project Journal

FIN080 (AP Number)

Customer Interface Improvements

Category: Discretionary

Milestones

RAG Status

AMBER

Report by Dawn Nicholls for November 2012

Achievements last period

• Further UAT of phase 1 enhancements.
• Initial work on phase 2 high-level design

Issues

• Ongoing issues with UAT of phase 1, caused predominently by data issues between EUCLID and eFinancials. These issues have been re-occuring for over a month and are still occuring, hence the project being reported as Amber.
• Resource availability in both Finance and IS Apps due to higher priority project

Next steps

• Sign-off of phase 1 UAT
• Complete and sign-off phase 2 design

Full details on project activities can be seen in the Project Journal

FIN081 (AP Number)

Document Management for Finance Applications

Category: Discretionary

Milestones

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RAG Status

SUSPENDED

Report by Rhian Davies for October 2012

Project suspended

FIN083  (AP23-003)

eFinancials Upgrade

Category: Compliance

Milestones

RAG Status

RED

Report by Morna Findlay for Rhian Davies for November 2012

1. UAT progressing
2. jobsched user set up
3. ssh  access for Finance testers enabled
4. Supplier self-service portal configured on DEV
5. printing of purhase orders and invoices tested
6. repointing of interfaces to EFIN begun

1. Long-term resolution for linux printing awa
2. Bankwizard issues

1. UAT to complete.
2. Project and support work to be reapplied to DEv and TEST
3. Testing of interfaces to EFIN to complete
4. Any remaining work on DEV to be completed
5. DR and reslinence issues to be discussed with production management
6. TOR and Estimate  to be completed and approved.
7. Project plan to be completed
8. Finance to test Serengeti on DEV and TEST
9. Further UAT testing 
10. Remaining document types print testing to be completed in DEV and promoted to TEST.
11. Remaining interfaces to be repointed

The project status has been set at RED as the long term printing solution has not yet been approved

FIN084 (AP Number)

eStores Rollout

Category: Discretionary

Milestones

RAG Status

GREEN

Report by Dawn Nicholls for November 2012

Achievements last period

• Release 1 went live 8th November, this was slightly later than planned as testing was delayed due to the late delivery of the new barcode scanners from the supplier.
• Release 2 went live as planned on 13th November
• The following stores all successfully went live on eStores during November: -
  • Chemistry (barcoded)
  • Swann (barcoded)
  • Ashworth (barcoded)
  • QMRI (online)
  • Chancellors (online)
• SCRM store is planned to go-live w/c 10th Dec, which leaves only Roslin stores.

 Issues

• Chemistry stores experienced some issues with the overnight interface to eFinancials, which were caused by historical data errors in the eFin stock records and resulted in orders being delayed in the interface.  These data errors have now been resolved and the orders are being interfaced more promptly.
• Similar data issues were encountered at Chancellors store, where outstanding purchase orders as old as 2009 caused stock levels to be incorrectly reported.  These data errors  have now been resolved.
• The new barcode scanning devices are intermittently losing their WiFi connectivity.  This is a believed to be a manufacturing fault and is being pursued with the supplier.  The project team have supplied a workaround to the stores to allow them to still download their orders even if the device won'r connect over the WiFi.
• Roslin stores have yet to agree to a go-live date.  This has been escalated to the Project Sponsor as the project is due to close before the Christmas break.

Next steps

• Completion and go-live of release 3
• Go-live at SCRM
• Project closure

Full details of progress can be seen in the project journal

FIN082

HMRC Real Time Information

Compliance 

Report by [PM] 

This project was closed/withdrawn on dd-mmm-yy

[for closures] Please see the Completion Report / Closure Review for further information [include link]. 

[for withdrawn] Please see the PRICCL log for further details [include link].