Report for January 2024

Report Date
January 2024

Report compiled by Muriel Mewissen (IS Apps Programme Manager) for Jim McGeorge and Rona Smith (GaSP), Kate Brook (D&A), Edd McCracken (CAM), Shane Collins (SRA) and other interested business area owners.

Section One: Programme Commentary, RAG and Resources Update

Commentary

In January, work continue to progress well across the programme. The 2023/24 - Mid-Year Programme Budget Review addressed changes in projects budget and timeline. Two projets continue to report an AMBER RAG status:

The overall status for the USG Portfolio Projects programme is AMBER.

Please note that the project RAG status is following the guidelines available on the Project RAG status guidance page.

The start of year budget position is recorded in 2023/24 - Start of Year USG Portfolio Budget.

 

Forward Look - January 2024

 

Resources to end January 2024

The programme budget has increased by days 209 to 949 days, see 2023/24 - Mid-Year Programme Budget Review.

 

Section Two: Projects Not Started

Project Programme Manager's Commentary

The following two projects will be started in 23/24:

 

 

Section Three: Projects in Progress

Project Info

Project Managers Commentary

USG016 Signal to PURE Application

Category: Discretionary

 

Milestones

Target Date Title
27-Oct-2023 Go Live
31-Oct-2023 Delivery Sign Off
07-Nov-2023 Project Closure

 

RAG Status

AMBER

Report by Alan Donald for January 2024

Achievements

  • Live Depoloyment arranged for Tuesday 6th February

Issues

  • N/A

Next Steps

  • Complete Deployment Checklist post-Live
  • Go Live
  • Close Project

USG023 University Policy Repository - SharePoint

Category: Discretionary

 

Milestones

Target Date Title
28-Feb-24 UAT Sign Off - directory
29-Mar-24 Launch policy directory
05-Apr-24 Delivery sign-off
19-Apr-24 Project Closure

 

RAG Status

GREEN

Report by Sue Woodger for January 2024

Achievements

  • SDD for repository to be started – Unable to get started before Xmas due to other pressures of work
  • GaSP working on the RACI 
  • GaSP working on communications plan
  • Test scripts underway and are being reviewed – some changes to be made
  • Comms gone out to testers re start of UAT
  • Increase in budget approved Jan 24 to 250d

Issues

  • Took much longer than anticipated to get the test scripts agreed

Next Steps

  • UAT completed
  • Supporting Guidance (to Policy ‘for policies’) awaiting sign off within GaSP – then needs to go on Repository Training/Support page
  • Discussions to be held about how budget will work across development services and how money will come from Head of USG Planning and Programmes Unit. Thus will input into the Funding agreement creation and approval for ongoing service support.

USG024 Student Recruitment and Admission CRM Integration

Category: Discretionary

 

Milestones

Milestone Due Date
Complete Integrations between Gecko, DotDigital and Dynamics 15-Dec-2023
Test Integrations between Gecko, DotDigital and Dynamics 21-Dec-2023
Identify DPIA Needs 19-Jan-2024
Integration Documentation Complete 26-Jan-2024
Decision Point - Future of DEV and TEST Environments (Decommission or move to LIVE) 09-Feb-2024
Presentation to SRFSG - Major 09-Feb-2024
Closure - Major 23-Feb-2024
RAG Status

GREEN

Report by Alan Donald for January 2024

Achievements

  • January Team Meeting held
  • Technical configuration completed
  • Testing on course to be completed by the end of January

Issues

  • N/A

Next Step

  • Continue with technical configuration.
  • Confirm February team meeting dates
  • Confirm February SFRSG Meeting dates

USG025 Enabling Curriculum Transformation

Category: Discretionary

 

Milestones

 

RAG Status

AMBER

Report by Richard Bailey for January 2024

 

This is a restricted project. Those with access will be able to view the January Report on the project website.

 

Section Four: Closed Projects

Project Info Project Manager's Commentary

USG021 Results Days and Clearing Helpline 2023

This project started in April 2023 and was closed on 29 September 2023. The Closure Report is available to view.
Programme Status
RAG Status
Overall
AMBER
Has formal escalation taken place?
No

Documentation

Not available.