GDPR UPDATES TO THE FREEDOM OF INFORMATION DATABASE HAS NOW GONE LIVE 26TH APRIL 2018

GDPR UPDATES TO THE FREEDOM OF INFORMATION DATABASE HAS NOW GONE LIVE 26TH APRIL 2018 

A big THANK YOU to the Records Management Team, a special thank you to Elaine Wighton and Martin Jones for their commitment and dedication, through sweat, blood and tears.   Thanks to Morna Findlay for her support throughout this project, and Renate Gertz  for your time and efforts for something that was new to the University.  

BACKGROUND

The General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) is a regulation by which the European Parliament, the Council of the European Union and the European Commission intend to strengthen and unify data protection for all individuals within the European Union (EU).  This regulation becomes enforceable from 25 May 2018.

It had been determined that there was a need to implement changes to the Freedom of Information(FOI) Publication Scheme Database to ensure compliance of GDPR. The element of change pertains to the Request Monitor functionality in relation to how this information is requested, logged, monitored, managed and published.

In order to accommodate GDPR Subject(subject can be described as anyone, either internal to the organisation, a previous student or anyone who believes that Edinburgh University have any personal information about them) Access Requests, and GDPR Right to request, correct, erase, object and restrict data requests, then changes will involve the creation of two new request types and the redundancy of two existing request types within the Request Monitor. 

The Scope of the Project was to deliver:

• Introduction of two request type categories  for GDPR  by 25th May 2018
• Facility to maintain existing categories and new categories for a two week period during 'cutover' to accommodate 'delayed' requests, until 8th June
• Redundancy of two of the existing request type categories 8th June 2018
•  'Search request ONLY 'functionality for the two categories that GDPR will replace, for historical and auditory purposes
• Some guidance to Record Management team in support of their UAT for each deliverable.

The project website has been kept up to date with information about the development progress, support and migration plans etc.

·        STU259 -  Freedom of Information(FOI) GDPR Updates - website: https://www.projects.ed.ac.uk/project/stu259