DTI007 Deliverables Tracker

Aligned milestone: Framework for delivering EdGEL

Deliverables

Author

Output

Sign off

Notes

Future tasks

O1 D1

MH

A defined EdGEL process

(Originally included Insights report but this was moved to the Engagement document under O2D1)

COMPLETE

Karl Smith

A proposal document

DTI007 O1D1-GEL Processes-2017-06-07.docx

Summarises proposals for the GEL platform, assessment, development process, triage, backlog and standards. Includes usage process model and development process model

Project Team 5/6

Alison Armstrong,

Mairi Fraser,

Karl Smith,

Stratos Filalithis

Neil Allison

EdGEL Steering Group 31/5

Project team plus

Marissa Wu

Peter Pratt

Bruce Darby

Sonia Virdi

Sue Woodger

+

Magdalena Tsiobanelis 13/6

1. Stratos has made comment in the document where further exploration is required

2. Mairi recommends a review meeting

3. Need to separate out Karl’s outputs as backlog items

4. Need to have a true version of the backlog. Stratos and Neil happy for it to be a spreadsheet until they know what they need in terms of storing the data – they don’t want to rush into this in case it’s not right e.g. there may be a need to connect to parts of the code

5. Mairi will investigate using UCP project to implement bringing GEL up to standard following Harry Robert’s recommendations from DTI008 O1D4. Sue also to speak to Karen Stirling to see if it can be arranged

O1 D2

MH

EdGEL Website Update review and proposal

COMPLETE

Karl Smith/ Stratos Filalithis

A review and proposal document

DTI007 O1D2-GEL Website Review and Update Proposal-2017-06-07.docx

Reviewed by project team 15/5 and EdGEL Steering Group 17/5.

No need to resubmit to Steering Group  after amendments made

No further action - overtaken by tasks in 01D3

O1 D3

SH

EdGEL Website Update

COMPLETE

Billy Wardrop

Stratos Filalithis

DTI007 O1D3-EdGEL Website Priority Content Identification-comments.pdf

Document includes general information, priorities, outputs and delivery timeline.

Reviewed at EdGEL Steering Group 12 July

Sue Woodger

Alison Armstrong

Mairi Fraser

Marissa Wu

Bruce Darby

Peter Pratt (by email)

Sonia Virdi (by email)

initially development work from LTW Change of scope26 June: to be proposals only as not enough time for development work Agreed by UWP development group that this was the best approach as there was no point setting up the new website until the GEL was ready for release.

1. Current website does not reflect outcomes of workshops Editorial overview required to deliver properly, Confirmed that this needs to be funded work.

2. Neil to work out how many days effort will be required for 17/18

3. Audience group to be explored after release of next iteration of website

4. Neil to identify who is going to pick up the editorial work as Lizzie is not available

O1 D4

MH

Review of existing EdGEL Interaction Style Guide and proposals for change

Needs Mairi’s input

IN PROGRESS

Karl

Adrian and Mairi wef 12 Jun

A review and proposal document

Change of scope 12 May 17. Pressures of other deadlines changed scope from Interaction Style Guide v1.0 to a review of the existing style guide and how usable it is, and what amendments need to be made.  

1. Potentially, the production of the actual Style Guide could be completed under another project or through iterations outwith this project under BAU.

2.

O1 D5

MH

Harmonise with DTI008

RETIRED AND C/O

Karl

Stratos wef 12 june

n/a

n/a

Meeting set up for 20/7. Acknowledged at meeting it was too early to complete this task and it should be carried over to 17/18

1. Carry task over to 17/18

O2 D2

MH

EdGEL Adoption strategy Backlog  document

COMPLETE

Karl Smith /

Stratos Filalithis wef 12 June

Set of recommendations - Word document

DTI007 O2D2-GEL Adoption Strategy and Backlog-2017-06-26.docx

Includes a section on the EASE pilot for the GEL

Plus

Scripts for supporting videos in DTI007 O2D2 EdGEL Films

EdGEL Steering Group 31/5

Project team +

Marissa Wu

Peter Pratt

Bruce Darby

Sonia Virdi

Sue Woodger

EdGEL Steering Group informed that video scripts in EdGEL deliverables folder 11/7

Mairi Fraser 18/7

This deliverable is a set of recommendations for adoption of the GEL.

Mairi approved based on that this is a set of recommendations not an actual plan for adoption as a lot of what is proposed is extremely ambitious in the context of the University, though not impossible. Mairi also made some tweaks to the scripts.

1. Next steps will look at what is feasible to put in place and move towards an actual adoption plan. Would need to work on getting commitment from the community using the GEL to actually evolve it (given previous experience with EdWeb + the Distribution).

2. Supporting Video scripts are available but will not be taken forward until later in the year under BAU. Some of the content refers to the new EdGEL website which is not yet available plus there needs to be more recruitment to make the videos. Availability across the University due to season challenges/annual leave is a key constraint to completion of the videos, hence the need to push the work out to later in August

3. Recommendation from Mairi that trial read-throughs in advance of filming would be beneficial to capture the difference between the written

Aligned milestone: Engagement strategy initiation

Deliverables

Author

Output

Sign off

Notes

Future tasks

O2 D1

MH

Engagement

COMPLETE

Karl Smith

Report – Word document

DTI007 O2D1-GEL Engagement-2017-05-29.docx

Includes summary of engagement and consultants Insights

Also considered as part of Engagement is the Website review (under O1 D2 )

Project Team 5/6 (Amendments made)

Alison Armstrong,

Mairi Fraser,

Karl Smith,

Magdalena Tsiobanelis

Stratos Filalithis

Neil Allison

EdGEL Steering Group 31/5

Project team plus

Marissa Wu

Peter Pratt

Bruce Darby

Sonia Virdi

Sue Woodger

1. It should be noted that Engagement activity will be ongoing.

O2 D1 

Engagement – Hackathon proposal

COMPLETE

Karl

Report – Word document

DTI007 O2D1 GEL Hackathon Proposal-2017-04-21.docx

Documentation of the workshop formats included in the Hackathon plan

24 April 17

Alison Armstrong,

Mairi Fraser,

Karl Smith,

Magdalena Tsiobanelis,

Sue Woodger

1. Discussed whether to use hackathon to prototype design (non-code driven interaction) as no code to hack as yet. Neil emphasised that’s its about finding right focus and picking right project

2. Alex has money to develop Events Booking and this is a potential pilot project for 17/18

Aligned milestone: Recommendations to continue EdGEL

Deliverables

Author

Output

Sign off

Notes

Future tasks

O3 D1

Recommendations for a Service Management model including plans, processes and estimates of ongoing BAU costs to feed into DTI008

COMPLETE

Stratos Filalithis

Workshops with summary

DTI007 O3D1 EdGEL Delivery Workshops.docx

write up of the workshops with roles and skills identified

Reviewed at EdGEL Steering Group 12 July

Sue Woodger

Alison Armstrong

Mairi Fraser

Marissa Wu

Bruce Darby

Peter Pratt (by email)

Sonia Virdi (by email)

Note: There were 2 similar deliverables within DTI007 and DT008. Was Initial recommendations in DTI007 and Complete set of recommendations in DTI008. These were consolidated into this one deliverable O3D1 in DTI007 in May 17

1. Follow up on workshops - Comments have been added to the document

2. Creation of a Defined Service Document  - To be taken forward by Stratos (information from this deliverable combined with costs and how roles are to be filled  will create a Defined Service document)

O3 D2

Gap Analysis

COMPLETE

Karl Smith

Report - Word document

DTI007 O3D2-GEL Gap Analysis-2017-04-07.docx

Investigates the Gap between EdGEL site and Code and includes recommendations

24 April 2017

Alison Armstrong,

Mairi Fraser,

Karl Smith,

Magdalena Tsiobanelis, Sue Woodger

No further action