Overview
Background
The Equality Challenge Unit's Athena SWAN Charter was established in 2005 to encourage and recognise commitment to advancing the careers of women in science, technology, engineering, maths and medicine (STEMM) employment in higher education and research.
In May 2015, the charter was expanded to recognise work undertaken in arts, humanities, social sciences, business and law (AHSSBL), and in professional and support roles, and for trans staff and students. The charter now recognises work undertaken to address gender equality more broadly, and not just barriers to progression that affect women.
The University and all its STEMM Schools/Departments hold Athena SWAN awards which will be due for renewal/upgrade in the period of the next 1- 3 years. Data is required to enable the University and each School to measure progress and provide commentary in support of a renewal or upgrade, and to develop initiatives and subsequent action planning.
The College has an unsustainable burden delivering the information required for achieving and maintaining its Athena SWAN awards. This also has an associated burden in the HR Systems Team.
Scope
This project will implement a technical solution which meets the needs of the Business Requirements documented and signed off by the previous requirements gathering project, PPP001 Parental Calculations Analysis and Athena Swan Requirements. This includes delivery of the technical design and implementation of the agreed solution to deliver the PPP001 requirements.
Most of the data required for Athena Swan (the significant gaps for parental leave and flexible working aside) is held in Oracle and eRecruitment and available via HR BI Universes. It is likely that these systems will be amended as part of this project.
There was one area of design work which could not be completed at the time of the closure of PPP001. This relates to Shared Parental Leave. The policy was still to be finalised at the time of the requirements being agreed. As this policy is now available, the analysis for this area will be completed as part of this project and included in the technical design and build.
Out of Scope
Automation of paternal leave payments was descoped during the analysis project and therefore will not have a solution delivered by this project.
Assumptions
The solution will be in-house. No procurement required.
Data will continue to be held in a number of places at the end of this project: some centrally on HR & Payroll System, some with College HR and some with schools.
Objectives
To deliver an improved reporting solution to support Athena SWAN applications and renewals by delivering the agreed business requirements relating to the data which currently requires manual tracking and collation of data as defined in PPP001. These requirements relate to data capture and reporting in the following areas:
- Application for promotion
- Maternity Leave
- Uptake of
- Paternity Leave
- Shared Parental Leave
- Adoption Leave
- Parental Leave
- Application for Flexible Working - formal requests only
Deliverables
No. | Deliverable | Priorities | Owner |
| 1 | Business Requirements Document updated to include Shared Parental Leave | Mandatory | Elaine Wighton |
| 2 | New Absence Types created in Oracle HR & Payroll System | Mandatory | Pam Baillie |
| 3 | New and revised Extra Information Types in Oracle HR & Payroll System | Mandatory | Mike McMonagle |
| 4 | Updated BI Business Universe HRMI and Daily / Monthly views | Mandatory | Bill Lee |
| 5 | Specification for new and revised reports | Mandatory | Susan McLaren |
| 6 | New and revised reports | Mandatory | Susan McLaren |
| 7 | Revised Business Processes | Mandatory | Jennifer Syme |
| 8 | Communication to Colleges | Mandatory | June Bell / UHRS |
| 9 | Training for Colleges | Mandatory | Jennifer Syme |
Benefits
While this project is being delivered for the College of Science and Engineering, it is believed that the work done in this project will also be of benefit to the other Colleges across the University.
- The additional data being added to the HRMI Universe will enable the HR Systems team to provide reports which the college can run directly. This should lead to improved efficiency in obtaining the information required when applying for Athena Swan awards.
- Improved ability to report on parental pay for Athena Swan and equality reporting across the university.
- Improve Management Information available to university.
Success Criteria
This project will be a success when the solution is signed off by the Project Sponsor and key stakeholders from HR Systems and devolved College HR by August 2016.