Organisation

Work/Task Breakdown

Analysis

1. Prepare business requirements for Shared Parental Leave with project stakeholders
2. Consider any impact on previously agreed requirements
3. Update Business Requirements document and agree with project stakeholders

Absence Types (DEV and TEST)

1. Specify new Absence Types required
2. Build new Absence Types in Oracle
3. Test and sign off new Absence Types

Extra Info Types (DEV and TEST)

1. Create/Amend Extra Info Types in Oracle
2. Test
3. Sign Off

BI Universe Changes HMRI (DEV and TEST)

1. Amend Extract
2. Amend Universe
3. Test
4. Sign Off

 Reports

1. Spec reports
2. Create / Amend reports
3. Test
4. Sign Off

Training

1. Prepare training materials
2. Deliver training

Resources Skills and Cost

The project is estimated to require 60 days of IS Applications resources. This will be made up of 48 days prior to year end at the end of July and 12 after this.

The following IS Application Project Services resources are expected to be involved in the project:

- Project Manager for preparation of project brief, project management tasks.

- Programme Manager for input as required.

- Business analyst to interview stakeholders in order to understand and gather requirements for Shared Parental Leave.

The majority of the technical input will come from the IS Applications Development Services teams to create the new Extra Information Types in Oracle and make the required updates to the HRMI Universe. There will also be involvement from Production Managemet to support this work.

The HR Systems Manager and the Devolved College HR Business Lead will be the main points of contact during the technical design and build. HR Systems and Devolved College HR will both sign off the Project Brief and work together to specify the reports. HR Systems will then create the new reports for the College and provide training. Devolved College HR will carry out testing on the created reports.

Project Governance

This project comes under the governance of the SCE Portfolio Projects. June Bell as the Project Sponsor will provide project updates to the Portfolio & Programme Owner Bruce Nelson, College Registrar. June will also use the HR Exec as required. Susan Duff as Project Manager will report to the Portfolio & Programme Manager, Susan McKeown, IS Applications. 

Regular project meetings with the key stakeholders will be held at a frequency appropriate to the stage of the project.