January 2021 Update
- Report Date
- January 2021
EOO Programme Update - Jan 2021
Section One: Programme Commentary, RAG and Resources Update
Estates Systems Optimisation Programme seeks to improve Estates business functions through Business Transformation of Systems, Processes and Roles.
- Systems will be reviewed and refreshed, moving from a large number of small-scale, single-use systems, to an integrated, designed model of multi-use systems, consolidating the numbers of applications and partners used.
- Current and Future processes will be analysed and documented to enable functional design and technical workflows
- Business-as-Usual models including Target Operating Models and role profiles will be defined
Full 'whole-life' Total cost of Ownership solutions will be defined based on IT best-practise, such as Information Technology Infrastructure Library (ITILv3) to ensure endstate solutions are reliable, supportable and maintainable as ‘Business-as-Usual’ services.
The Systems Optimisation programme will have a small number of large-scale multi-year projects. Projects will consider improvements to systems, processes and team capabilities where necessary and agreed.
The programme currently consists of the following live projects:
- EST131 Estates Compliance Management
- EST123 Estates CAFM Stabilisation
- EST129 Estates P&M Integration
- EST119 Estates Security Systems Integration - suspended
No new projects were initiated this month.
No further projects been identified by Estates.
No Projects were closed this month.
EST123 Estates Compliance Management continues to report a GREEN status for as the G-Cloud tender submissions have been received from 6 suppliers and are currently being scored prior to asking suppliers to demo. This process has been delayed by one week due to current IS / Estates workloads but it is within the timescale tolerances.
EST123 Estates CAFM Stabilisation continues to report an AMBER status as the Project Brief is not approved due to an issue with Flash/ Archibus that has taken precedence over the work on EST123 so previous scope will be put on hold whilst management approval is sort for the Archibus upgrade.
EST129 Estates P&M Integration continues to report a RED status. The overall project status remains RED due to lack of clarity on SEP P&M scope and timelines. This is a challenge for EST129 however it is expected that SEP P&M will complete planning during January and that EST129 plan milestone is achievable by February end
EST119 Estates Security Systems Integration - Suspended
Therefore, the overall status of the EOO programme is set to AMBER.
Section 2 -Programme RAG Overview & Forward Look -
Programme resource to end 2021
Section Three: Projects in Progress
Project Info |
Project Managers Commentary |
||||||||
EST 131 Milestones
RAG Status GREEN |
Achievements Last Period
Issues / Outstanding
Next Steps
Risks Risks are detailed at the following link Issue, changes, Assumptions & Decisions These are detailed on the following link Project Issues, Changes, Assumptions and Decisions | Project Management (ed.ac.uk) |
||||||||
EST123
Milestones
RAG Status AMBER |
Report for January Achievements Last Period Project Brief submitted to WIS and was due to be resubmitted however issue with Flash on Archibus prevented any further work progressing on EST123. Next Steps
Risks Risks are detailed at the following link Issue, changes, Assumptions & Decisions These are detailed on the following link https://secure.projects.ed.ac.uk/unpublished/project/est123/issues |
||||||||
EST129 Milestone dates will be changed in February 2021. These are dependent on the receipt of SEP P&M Milestones and schedules due to be made available end January. Dates are available at this link RAG Status – Remaining RED
RAG StatusRED
|
Report for January Achievements
Next Steps
Risks Risks are detailed at the following link
Issue, changes, Assumptions & Decisions; These are detailed at the following link |
Section Four: Closed or Withdrawn Projects
There are no closed or withdrawn projects in the EOO Programme currently.
Section Five: Programme Risk Register
Risk |
RAG |
Comments |
RED |
Lack of progress due to Estates staff availability |
|
Impact of Flash/ Archibus Issue on whole Portfolio | RED | Emergency work will mean changes to existing projects/ resources |
Delay in P&M Integration work on EST129 | RED | Lack of clarity and timelines on P&M / SEP projects |
Section Six: Programme Meeting Minutes
No programme meeting minutes.
- Overall
- AMBER
Attachment | Size |
---|---|
untitled.png | 110.6 KB |
capture.jpg | 87.53 KB |