TAD inital reivew - Complete - awaiting feedback from Stefan
Neil and Alister to book out time in calendars to complete VM build (target date 22 March) - Complete
Firewall opened up to start build on Dev - Complete
Signed up project team for SAP user groups - Complete
Is it possible to pull a list of users and emails from CMC to create an email list for all users - Complete
Andrew to circulate docs on what buffer size limits control (impacts on load testing - see email attached) - Complete
Craig to find project that implemented SACS Auditing tool for configuration team to investigate - Complete (STU201)
Issues Encountered
BI Dashboard cannot be included in the scope of the project as the existing licecnce doesn't cover this software (change to scope would need to be approved to accomodate)
URL suggestions have been ruled out (JIRA ITS092-9 update and back to Andrew)
Work scheduled for this week
Alister and Neil commence build on Dev Environment
Team to review and feedback on removal of permissions from R2 (permission setting) - Get Application Support and Service Management to review and agree how permissions will be removed during migration
Investigate issue in Dev where it states that users are logged in, although only 1 user on the system (potential impact on running 2 devs) - Alister and Rob to follow up
Commence investigation into default user - Rob and Andrew
Enhance pull of users from CMC with email addresses - Geir
Add Rob to project website permissions - Craig
Andrew to chase Apps Support for problematic reports in R2 for inclusion in load testing - 2 recieved awaiting more
Craig to book load test kick off meeting with Team and Ron McLeod from Application Support - Ongoing
Ensure that an externally supplied Universe is included in the pilot migration – EUCLID admissions was supplied by CACI but we may want to consider looking at a Finance Universe supplied by ABS – we should confirm which Universes we will use for the Pilot Migration. - CM and AMcF to follow up with Business Units. Records and Careers have agreed, need to secure more - Approach Jamie Morton for EUCLID and Liz Welch for Finance universes.
We should seek end users to get involved in validating the R4 installation and tools – could look for volunteers from the Business User Group and approach the HSS consultancy team for contacts (could be Fraser Muir and Abdul that get involved directly). - CM and AMcF to persue with BOXI user group and consultancy team AMcF has previously approach them but will do so again.
Book monthly project sponsor meetings – Complete
Update on tasks raised by WIS review:
Establish communications log based on communication strategy - Complete (Communications Log)
Publish milestones relating to when areas can have access to R4 environments and engage with BOXI projects to establish which release they should develop on - Complete (Milestones)
Requested that we engage more with influencial staff in the University to promote the benefits of R4 - CM/AMcF to push back on, see this as role of new Senior Business Intelligence Manager
Set target date for completion of migrations and closure of project - WIS recommended end of 2013 - Team believe end of Jan 2014 for migration and closure in Feb 2014 - CM to piccl Jan 2014 date (Milestones)
Establish a QA governace group for training material from a collection of end users (reducing risk of training failing) - CM/AMcF to follow up- AMcF is going to raise this at monthly college meetings
Make a case for the project to become priority one (reducing risk of resources being conflicted) - Justifcation agreed CM to piccl
Raise risk about the potential for infrastructure to not handle R4 (already being investigated as load testing but should formally track) - Complete (Risk 7)
Investigate dovetailing project with Andrew's work on curation of BOXI information (use project experience to help gather information on BOXI reports and universes and vice versa) - CM/AMcF to follow up
Add estimate for remaining work to estimation log - CM to follow up, need to consider impact of WIS recommendations
Project team to present a professional front for R4, potentially making use of consultants to promote R4 (communication strategy already allows for roadshows) - AMcF to investigate potential to have external speakers, CM to consider scope of project (e.g. aren't we straying into BI strategy)
Project team to build links with HE community - AMcF on HE forum for BOXI and SAP User Group, consider attendig SAP ED user conference - Defeng to circulate details - may not be value for time invested
Mark has offered to present a paper to EUCISA should the team wish to canvas opinions of R4 from other HEs that have moved to R4 - Project Team think there is more value in SAP forums so will put this on the back burner - Complete
Re-piccl milestones and estimate once confirmed business unit migration schedule - CM to piccl completion of migration and closure milestones
MarkR has offered his services as Senior Supplier should the project team wish to take him up on this additional governance - Agreed with Project Sponsor - CM had initial meeting some discussion required on role and impact on project budget/scope
