Weekly Team Meeting - 12 March 2013

Work completed last week

• Documented default user preferences and circulated to project team - Complete
• Investigate issue in Dust where it states that users are logged in, although only 1 user on the system (potential impact on running 2 devs) - Complete - relates to named and concurent licence issue
• Enhance pull of users from CMC with email addresses - Complete
• Complete list of all users with email address by college and department - Complete
• Add Rob to project website permissions - Complete
• Andrew to chase Apps Support for problematic reports in R2 for inclusion in load testing - Complete
• Craig to book load test kick off meeting with Team and Ron McLeod from Application Support - Complete
• Schedule first Business Object stakeholder meeting - Andrew - Scheduled
• Update to migration calendar - Finance want to be first in, in exchange for free consultancy from Finance Supplier (ABS) (Link to migration calendar)

Issues Encountered

• URL suggestions have been ruled out (JIRA ITS092-9 update and back to Andrew) - Complete go with BOBI
• Editing preferences on DUST server is causing the session to hang until it times out - Keep track of for checking validity of Dev
• Named account and concurrent account licence issue - prompts warning on login but allows user to access system anyway - Licence implications (50 concurrent and 10 named)
• Need to arrange for testing of licence restrictions and how the end user is impacted
• Finance want a Finance Supplier to have access to Dev for the purposes of writing training material - include all Finance universes and reports in Dev migration

Work scheduled for this week

• Need to complete investigation into how to get old UUNs out of BOXI CMC for manual removal of permissions - Geir
• Circulate default user document outside of the project team for review by business owners - Andrew
• Investigation into default user - Rob and Andrew - ongoing
• Alister and Neil commence build on Dev Environment - ongoing on target for completion 22 March
• Team to review and feedback on removal of permissions from R2 (permission setting) - Get Application Support and Service Management to review and agree how permissions will be removed during migration
• Ongoing Tidy up of existing universe has commenced (tracked on BOXI wiki - https://www.wiki.ed.ac.uk/display/boxiug/Pre-Upgrade+%27Tidy-up%27+Tasks+-+listed+by+Area)
• Re-assess ASTA bookings for investigation work - Craig and Defeng
• Catherine to provide opinion on eLearning material and will feed into choice of eLearning provider
• Raise purchase order for eLearning - Craig
• Update list of stakeholders on project website - Andrew

AOB

• For information roles for sponsor and senior supplier are details on the Apps Methodology (https://www.wiki.ed.ac.uk/display/insite/Project+Governance+Roles+and+Responsibilities)
• Update on task raised by the project sponsors:
  • Ensure that an externally supplied Universe is included in the pilot migration – EUCLID admissions was supplied by CACI but we may want to consider looking at a Finance Universe supplied by ABS – we should confirm which Universes we will use for the Pilot Migration. - CM and AMcF to follow up with Business Units. Records and Careers have agreed, need to secure more - Approach Jamie Morton for EUCLID and Liz Welch for Finance universes.
  • We should seek end users to get involved in validating the R4 installation and tools – could look for volunteers from the Business User Group and approach the HSS consultancy team for contacts (could be Fraser Muir and Abdul that get involved directly). - AMcF met with all the consultancy teams and agreed an outline for engagement with them.
• Update on tasks raised by WIS review:
  • Requested that we engage more with influencial staff in the University to promote the benefits of R4 - CM/AMcF to push back on, see this as role of new Senior Business Intelligence Manager
  • Establish a QA governace group for training material from a collection of end users (reducing risk of training failing) - CM/AMcF to follow up- AMcF is going to raise this at monthly college meetings
  • Make a case for the project to become priority one (reducing risk of resources being conflicted) - Justification PICCL'd and accepted by WIS - complete
  • Investigate option to purchase e-learning courses (where resouce is tight, paying for deliverables from external firms should be considered) - AMcF has recieved some quotes (https://www.wiki.ed.ac.uk/display/boxiug/eLearning+offerings)
  • Investigate dovetailing project with Andrew's work on curation of BOXI information (use project experience to help gather information on BOXI reports and universes and vice versa) - CM/AMcF to follow up
  • Add estimate for remaining work to estimation log - Estimates submitted but not approved by WIS - resubmit once clarified issue
  • Project team to present a professional front for R4, potentially making use of consultants to promote R4 (communication strategy already allows for roadshows) - AMcF to investigate potential to have external speakers, CM to consider scope of project (e.g. aren't we straying into BI strategy)
  • Project team to build links with HE community - AMcF on HE forum for BOXI and SAP User Group, consider attending SAP ED user conference - Defeng to circulate details - may not be value for time invested
  • Re-piccl milestones and estimate once confirmed business unit migration schedule - Milestones approved by WIS - complete
  • MarkR has offered his services as Senior Supplier should the project team wish to take him up on this additional governance - Budget and Scope Approved by WIS - complete