Dev Build is complete barring an issue with EASE authentication - deadline set for Wednesday to switch back to local auth if EASE is failing
Agreement reached to give the project team named user accounts so that they can trial different set up of user preferences
Issues Encountered
NEW - EASE authentication not completely working, in contact with the EASE admins for advice
Editing preferences on DUST server is causing the session to hang until it times out - Keep track of for checking validity of Dev - ongoing
Named account and concurrent account licence issue - prompts warning on login but allows user to access system anyway - Licence implications (50 concurrent and 10 named)
Need to arrange for testing of licence restrictions and how the end user is impacted - ongoing
Work scheduled for this week
Circulate default user document outside of the project team for review by business owners - Andrew
Team to review and feedback on removal of permissions from R2 (permission setting) - Get Application Support and Service Management to review and agree how permissions will be removed during migration
Raise purchase order for eLearning - Craig - need to confirm price range for eLearning material
Investigate metrics for no of users of live service (will inform licences required) - Neil to investigate licence manager on R2
Schedule up meetings with Senior Supplier - Craig
Once dev is available carry out a small scale migration into Dev - Rob/Geir - delayed
Once dev is available check certificates and popup for design mode - All - delayed
Hold first business stakeholder meeting - Craig / Andrew
AOB
Update on task raised by the project sponsors:
Ensure that an externally supplied Universe is included in the pilot migration – EUCLID admissions was supplied by CACI but we may want to consider looking at a Finance Universe supplied by ABS – we should confirm which Universes we will use for the Pilot Migration. - CM and AMcF to follow up with Business Units. Records and Careers have agreed, need to secure more - Approach Jamie Morton for EUCLID and Liz Welch for Finance universes.
We should seek end users to get involved in validating the R4 installation and tools – could look for volunteers from the Business User Group and approach the HSS consultancy team for contacts (could be Fraser Muir and Abdul that get involved directly). - AMcF met with all the consultancy teams and agreed an outline for engagement with them.
Update on tasks raised by WIS review:
Requested that we engage more with influencial staff in the University to promote the benefits of R4 - CM/AMcF to push back on, see this as role of new Senior Business Intelligence Manager
Establish a QA governace group for training material from a collection of end users (reducing risk of training failing) - CM/AMcF to follow up- AMcF is going to raise this at monthly college meetings
Project team to present a professional front for R4, potentially making use of consultants to promote R4 (communication strategy already allows for roadshows) - AMcF to investigate potential to have external speakers, CM to consider scope of project (e.g. aren't we straying into BI strategy)
Project team to build links with HE community - AMcF on HE forum for BOXI and SAP User Group, consider attending SAP ED user conference - Defeng to circulate details - may not be value for time invested
