Configuration of the Dev Environment is ongoing, so far all Universes have been migrated with only 1 issue on a Finance user group
Ongoing investigation into EASE authentication, need to pin down the support arrangements and what it covers
Schedule up meetings with Senior Supplier - complete
Issues Encountered
EASE authentication not completely working now requires support from SAP or Influential Software to resolve the issue
NEW EASE issue is causing the user to regularly have to re-authenticate - the authentication will be rolled back to prevent disruption to the configuration of Dev.
Editing preferences on DUST server is causing the session to hang until it times out - Keep track of for checking validity of Dev - ongoing
Need to arrange for testing of licence restrictions and how the end user is impacted - ongoing
Work scheduled for this week
NEW Decision made to order up the Test Virtual Machine given two week lead time - Alister/Neil
NEW Continue to chase SAP and Influential Software for resolution of single sign on issue - Craig
NEW Decision made to use DUST to trial EASE authentication in order to avoid disruption to configuration and provide clean version of installation - Alister
Circulate default user document outside of the project team for review by business owners - Andrew
Team to review and feedback on removal of permissions from R2 (permission setting) - Get Application Support and Service Management to review and agree how permissions will be removed during migration
Raise purchase order for eLearning - Craig - need to confirm price range for eLearning material
Investigate metrics for no of users of live service (will inform licences required) - Neil to investigate licence manager on R2
Once dev is available carry out a small scale migration into Dev - Rob/Geir - ongoing
Once dev is available check certificates and popup for design mode - All - ongoing
AOB
Update on task raised by the project sponsors:
Ensure that an externally supplied Universe is included in the pilot migration – EUCLID admissions was supplied by CACI but we may want to consider looking at a Finance Universe supplied by ABS – we should confirm which Universes we will use for the Pilot Migration. - Liz and Jamie have confirmed that they wish their universes to be included in the pilot migration which includes a mix of supplied and in house built universes.
We should seek end users to get involved in validating the R4 installation and tools – could look for volunteers from the Business User Group and approach the HSS consultancy team for contacts (could be Fraser Muir and Abdul that get involved directly). - AMcF continuing to follow up with consultancy teams.
Update on tasks raised by WIS review:
Requested that we engage more with influencial staff in the University to promote the benefits of R4 - CM/AMcF to push back on, see this as role of new Senior Business Intelligence Manager
Establish a QA governace group for training material from a collection of end users (reducing risk of training failing) - CM/AMcF raised with Business Stakeholder, now also seeking end users outside of universe owners list for participation.
Investigate option to purchase e-learning courses (where resouce is tight, paying for deliverables from external firms should be considered) - Review of learning material complete need to make decision on which one to purchase (https://www.wiki.ed.ac.uk/display/boxiug/eLearning+offerings)
Project team to present a professional front for R4, potentially making use of consultants to promote R4 (communication strategy already allows for roadshows) - AMcF to investigate potential to have external speakers, CM to consider scope of project (e.g. aren't we straying into BI strategy)
Project team to build links with HE community - AMcF on HE forum for BOXI and SAP User Group, consider attending SAP ED user conference - May not be value for time invested
