Report to 20-Feb 2018

Summary RAG for each Work package

**Work package RAG summary**
ID	Description	RAG Status	Comments
Phase 1	End-to-End process for Main exam diets	RED
WP1	Exam Scheduler product	RED	New issue with global setting for the scheduling constraint on 'Mixed Duration activities' - team are investigating workaround of toggling the parameter between scheduling main and special sittings
WP2	Student Systems Connector	AMBER	solutions for open issues agreed while Scientia consultants on-site on 6,7,8-Feb incl new host key for Exam requirement
WP3	Calsync Exam feed to Office365	AMBER	Config done in TEST, open issues - data type mismatch - Stephen Smith working with supplier S2Unifed
WP4A	BI Suite Reporting	GREEN	Testing of new BI Suite universe and initial reports done, small amount of rework identified for S/W dev team
WP4B	Generic Web Timetables	GREEN	Built and tested. Working OK.

Phase 2	Exceptions for Resits and Fixed date exam resits	GREEN
WP5	Resits	GREEN	analysis started - more data on resits available direct from EUCLID than expected ( APT )
WP6	Fixed date exam resits	GREEN	analysis started
WP7	Calsync Enhancements ( from Calsync lessons learned )	GREEN	critical issues are being resolved by supplier S2unified and managed by IS Service Management as part of the business-as-usual service.

Phase 1

James Slattery not called for Jury duty so available to continue full data prep and scheduling dry run in TEST
Alison Ramsay unavailable w/c 12-Feb while focusing on business-as-usual exam scheduling for May 2018 exam diet

Phase 2

More resit data available direct from EUCLID and could be presented to Exam Scheduler in the EUGEX view
IS S/W dev team developer (Thalia) not available to start design work due to other project work for UWP006
More analysis and school workshops to be completed by Andy Crossland and Sabrina Fijalkowski before Thalia can start design work

Change to Benefits in PID - the identified £15k of staff cost savings within Exam Timetabling team won't be realised - volume of workarounds in new system too high
New Open - Scientia Exam Scheduler product - scheduling constraints ( system parameters) are set globally , and can't be set differently for Main exam sittings and Special exam sittings
Open - Scientia have replicated the application crashes experienced by UoE exams team in ES v3.5.8 – Scientia support team raising the issue with the ES product manager
Open - Critical bug with Exam Scheduler with error in calculation of extra reading time when exam duration changes - reported to Scientia support on 8-Jan - awaiting response
open - EQIA not completed - task escalated to Scott Rosie
Resolved - Inadequate Exam business team resources to support extended Phase 1 and new Phase 2 ( owner Scott Rosie) - back-fill now in place until May 2018

Availablity of Scientia technical resource will delay Phase 1 acceptance sign-off - as Scientia need to do some work on the Student Systems Connector before UoE team can retest
Resource conflicts within SSP / Student systems could delay Phase 2 analysis (Owner Kirsty Roseweir)
Legacy systems could fail before being replaced
Scientia technology could constrain final end-to-end solution - more workarounds than envisaged in PID - smaller cost savings of staff time in Exam timetabling team

Phase 1 - WP1 and WP2 - Agree workarounds with Scientia and the UoE Exams team , and take some benchmark timings to compare against the legacy system
Phase 1 - WP1 and WP2 - complete testing of exam scheduling for NEP and non-NEP students ( in progress in TEST) by end of Feb 2018
Phase 1 - WP3 - Start integration testing from Mon 5-March
Phase 1 - WP4 - Complete BI Suite rework from UAT testing
Phase 2 - Complete business analysis and get input from schools via a workshop with school stakeholders
Phase 2 - Start design work, after business requirements agreed

Project Status

RAG Status

RAG Commentary: Issue - Global setting for constraint on 'mixed duration activities' does not fit UoE business processes for scheduling special exam sittings - onerous workaround will be required - will reduce benefits realised

Change Status

Activity

This article was published on Feb 20, 2018