Report to 14-May 2018

Summary RAG for each Work package

**Work package RAG summary**
ID	Description	RAG Status	Comments
Phase 1	End-to-End process for Main exam diets	GREEN
WP1	Exam Scheduler product	GREEN	Manual workarounds available for all known issues
WP2	Student Systems Connector	GREEN	Issue with Connect in TEST resolved - final re-test in TEST in progress ( Sabrina)
WP3	Calsync Exam feed to Office365	AMBER	Resource conflict raised and extra dev effort delivered by Greg Carter to fix 3 issues with UoE views for Calsync DB - re-test in progress with Stephen Smith & Sabrina
WP4A	BI Suite Reporting	AMBER	Additional BI Suite resource sourced from IS Service Management ( Andrew McF and John Meehan) - IS Service management booked for 5 days over next 3 weeks
WP4B	Generic Web Timetables	GREEN	On Track. Built and tested. Fix for split locations in TEST

Phase 2	Exceptions for Resits and Fixed date exam resits	GREEN
WP5	Resits	GREEN	On Track - population of students on Exam resit - passed testing in DEV, requires re-testing in TEST after EUCLID TEST refresh
WP6	Fixed date exam resits	AMBER	Milestone missed - more testing to be done - some issues found in testing - bad data in EUGEX TEST ? Exceptions ?
WP7	Calsync Enhancements ( from Calsync lessons learned for Teaching Timetable )	GREEN	On Track - The Critical issues with deletions has been resolved by hotfix from supplier S2unified and is being managed by IS Service Management as part of the business-as-usual service.

Open - May 2018 main exam diet has started - limited availability of business lead and business tester
Open - bug with Exam Scheduler with error in calculation of absolute extra reading time when exam duration changes - reported to Scientia support on 8-Jan - patch requested by end of April 2018 - not delivered - will now be released as part of Exam Scheduler v3.5.9 (due in May 2018) - not critical for Aug resits - must be fixed by Oct 2018 for Dec 2018 main exam diet
Resolved - Split Location fix for Calsync , Exam web timetables and BI Suite reporting - change to UoE Views deployed to TEST by Greg Carter, requires re-testing in Calsync after clear-down [fix was host key change to concat ( Exam ID + Room ID) ]
Open - Calsync error log file - needs config change to pull in text description [ Advice provided by S2Unified] - Entries view joined to Students to bring in Student email
Done - EQIA completed - no new tasks identified for SAS005 project team from EQIA

Legacy systems could fail before being replaced (low)
Scientia technology has already and will constrain final end-to-end solution - more workarounds required than envisaged in PID - impact : additional staff costs in Exam timetabling team

Phase 1 - WP3 - Calsync - re-test Split Location issue w/c 14th May
Phase 1 - WP4 - Complete BI Suite / Web exam timetables rework from UAT testing by 4th June
Phase 1 and Phase 2 - complete implementation plan for deploy to LIVE , secure resources for handover to support
Go Cab approval sought on Tues 15-May , ahead of deployments to EUGEX LIVE
Phase 1 and Phase 2 - deploy to LIVE by 4-June 2018, ahead of Go-Live on 11th June
Post go-live scheduling support from Scientia business consultant on 4/5/6-July 2018
Publish Aug resits exam timetable by 22-July 2018

Project Status

RAG Status

RAG Commentary: Issue - Calsync testing has taken longer than planned , with delays while resource conflicts within IS Apps resolved

Change Status

Activity

This article was published on May 14, 2018