Report to 29-May 2018
- Report Date
- May 2018
Summary RAG for each Work package
Go Cab approval sought on Tues 15-May , ahead of deployments to LIVE.
Deployments to LIVE in progress.
Some on-going testing and re-work for BI Suite reporting and Calsync.
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Deadline for Calsync changes by 1st June
Deadline for Reporting changes by 11th June
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Phase 3 added to scope and budget split between 17-18 and 18-19 agreed with programme owner (budget holder)
| ID | Description | RAG Status | Comments | ||
|---|---|---|---|---|---|
| Phase 1 | End-to-End process for Main exam diets | GREEN | |||
| WP1 | Exam Scheduler product | GREEN | Deployed to LIVE with copy of Reference data - Manual workarounds available for all known issues | ||
| WP2 | Student Systems Connector | GREEN |
final checks in pre-LIVE env - in progress |
||
| WP3 | Calsync Exam feed to Office365 | AMBER |
final UAT in progress in TEST - to complete by Fri 1st June |
||
| WP4A | BI Suite Reporting | AMBER |
new re-work identified - a mix of universe changes and report changes required - in progress with IS S/W Dev team and IS Service management - to complete by 11th June |
||
| WP4B | Generic Web Timetables | GREEN |
On Track. Deployment to LIVE in progress |
||
| Phase 2 | Exceptions for Resits and Fixed date exam resits | GREEN | |||
| WP5 | Resits | GREEN | On Track - EUGEX changes deployed to LIVE | ||
| WP6 | Fixed date exam resits | AMBER | some more testing to be done | ||
| WP7 | Calsync Enhancements ( from Calsync lessons learned for Teaching Timetable ) | GREEN |
On Track - The Critical issues with deletions has been resolved by hotfix from supplier S2unified and is being managed by IS Service Management as part of the business-as-usual service.
|
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| Phase 3 | Upgrade to ESv3.5.9 and small enhancements | Not started | |||
| WP8 | Upgrade to ES v3.5.9 | Not started | |||
| WP9 | Small enhancements / bug fixes for Dec 2018 main exam diet | Not started |
Issues
- Open - new re-work identified for BI Suite Universe and Reports -in progress with IS S/W Dev team and IS Service management
- Open - Scientia expect ES v3.5.9 will be released during June 2018 - not critical for Aug resits - must be applied to LIVE by Sept 2018 for Dec 2018 main exam diet
Risks
- Legacy systems could fail before being replaced (low)
- Scientia technology has already and will constrain final end-to-end solution - more workarounds required than envisaged in business case - impact : additional staff costs in Exam timetabling team
Next Steps
- Phase 1 - WP3 - Calsync - complete testing by 1st June - testing looking OK to date
- Phase 1 - WP4 - Complete BI Suite / Web exam timetables rework by 11th June
- Phase 1 and Phase 2 - complete implementation plan for deploy to LIVE w/c 11th June
- Business exams team start to use new solultion on Mon 25th June
- Post go-live scheduling support from Scientia business consultant on 4/5/6-July 2018
- Publish Aug resits exam timetable w/c 23--July 2018 - first use of the Calsync / Office365 feed
Milestones
see Milestone log