Completion Report

Project Summary:

There is a need for a model which describes the processes relating to the EdWeb content management system in order to improve:

  1. clarity within the University web community regarding communication, collaboration, contribution of code, obtaining support and prioritising items for inclusion on the development road map;
  2. transparency of EdWeb governance - by having clearer definitions around roles and responsibilities;
  3. EdWeb documentation

In order to contribute to the continuous improvement of EdWeb, it is also necessary to prioritise and document areas that could benefit from further focus.

This project consulted with a number of EdWeb stakeholders in order to produce a framework document.

Further detail on the feedback from stakeholders and the analysis undertaken is available in the UWP012 project report.

 

DeliverableDelivered?
Framework document (must)Yes
Area covered - Communication with other users (must)Yes - sections 3 and 4
Area covered - Collaboration with other users (must)Yes - sections 3 and 4
Area covered - Contributing code to EdWeb (must)Yes - sections 3 and 4
Area covered - Obtaining support, report bugs and request changes (should)Yes - sections 3 and 4
Area covered - Putting forward and prioritising items for inclusion on the development road map (should)Yes - sections 3 and 4

 

Analysis of Resource Usage:

Staff Usage Estimate: 20 days

Staff Usage Actual: 16.5 days

Staff Usage Variance: -18%

Other Resource Estimate: 0 days

Other Resource Actual: 0 days

Other Resource Variance: 0%

Explanation for variance:

N/A

Key Learning Points:

  • The consultation workshop held in August was a successful way of consulting with EdWeb stakeholders and enabled the project team to gain a good understanding of the process areas to focus on as part of continuous improvement.
  • Given the wide range of stakeholder roles and business areas, it was important to ensure that engagement was focused.  Dividing the consultees into different groups based on roles during the consultation was an effective way of ensuring this.

Outstanding issues:

None.

Project Info

Project
EdWeb Collaboration and Development Framework
Code
UWP012
Programme
ISG - University Website (UWP)
Management Office
ISG PMO
Project Manager
Chris Copner
Project Sponsor
Stratos Filalithis
Current Stage
Close
Status
Closed
Start Date
14-Jul-2016
Planning Date
n/a
Delivery Date
n/a
Close Date
14-Sep-2016
Category
Discretionary