Timetabling Service Annual Rebuild and Roll Forward to 17/18
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Overview

 

Executive Summary

 

The Scientia Enterprise applications (Enterprise) are the University's chosen application suite for providing a shared academic Timetabling service.

The Scientia applications also provide an ad-hoc  Room booking service for Staff and Students (via Web Room Booking)  - for ad-hoc events and non-academic business meetings for the Support groups.

The Scientia applications work on a separate database for each academic year - so each year there are tasks to create the new database and instances of each application for the next academic year and then re-point applications at the point of switch-over ( Mon 7th Aug 2017)

 

Business Objectives and Project Deliverables 

 

Rollforward of core Scientia Enterprise SDB and Web applications

Ref Description
  Core timetabling applications  - Roll-forward
 
  • Syllabus Plus Database (SDB) including Authorisation Manager database
  • Reporting Database (RDB) connected to 17-18 SDB
  • Enterprise Portal and Applications (inc. Script for populating UTF5 and Roles enabled for 17-18)
  Deliver web applications  - Roll-forward
 
  • Staff Web Room Booking (WRB)
  • Student WRB (inc. Script for releasing the next available week for student bookings)
  • WRB Notifier
  • Web Timetables (inc. connector to RDB for reference data)
  • Onelan
  • PADS
  • RDB preparation for producing CTB, Bookable Rooms and Learn Feeds
  Decomissioning tasks -  14/15 SDB / RDB & Web apps / 15-16 RDB & Web Apps
 
  • Decomission 14/15 SDB, RDB and 14/15 Web Apps
  • Decommission 15/16 RDB and 15/16 Web Apps
 

MyEd Portal - student calendar app ( not deployed to LIVE) - No action required

  • Note from Scott Rosie: to confirm there should be no requirement to roll-forward the MyEd Portal  student calendar app  as this is not currently deployed and should be superseded by the 365 service, which is  due for wide-scale launch in Jan 17

 

Rollforward of associated interfaces and feeds to other systems / re-pointing of BI suite reporting

Ref Deliver incoming interfaces 
 
  • Incoming interfaces and Syllabus Plus Data Adaptor (SPDA) (inc. Rollforward package for Academic rollover and initial loads)
  • SPDA 
  Deliver Course Timetable Browser 
 
  • Course timetable browser repointed to 17-18
  Bookable Rooms Website
 
  • Feed to the Bookable Rooms Website repointed to 17-18
  Learn Feed
 
  • Outgoing Learn feed re-directed to 17-18 database
  Reporting
 
  • Repoint BI universe to 17-18 RDB
 
  • Remove SSRS reports ( TBC - still needed for now to help in design of new reports - as of 23/11/16)
  Switchover academic year in August and service wrap
 
  • Repointable URL changed to re-direct Web Applications to 17-18
  • 17-18 OneLan, PADS, Student WRB
  Calsync 
 
  • Office 365 calendars integration (as delivered under COM022 & COM032 ) to be repointed to 17-18

 

 

 

Success Criteria

 

The following criteria will confirm the project has been successful in each of its objectives:

  • UOE1718 SDB available in Scientia Enterprise by end of Nov 2016
  •  17/18 Web Applications available during Dec 2016
  • In March 2017, incoming interfaces will start to populate 17-18  with data from IDM and EUGEX
  •  Course Timetable Browser, Bookable rooms, Calsync process, Learn outgoing interface and the BI Suite will be switched to point at 17-18 RDB at dates to be agreed with the business.
  • From 7th August 2017, all Web Applications will, by default, display/refer to  2017-18 as the current academic year when accessed by any user in the University.

Scope

 The following objectives and deliverables are  not in the scope of this project:

 

Ref Description
1 Project work associated with the new feed from Timetabling to the new Lecture Capture system
   
2 Decomission 15/16 database  
 
  • 15/16 SDB  still required for historic reporting 
3 MyEd Portal - Student calendar app
 
  • no changes required - superceeeded by Calsync feed to Office365
4 Remedial or Enhancement work to resolve existing issues unrelated to the roll-forward project
 
  • LEARN building block changes due to LEARN upgrade, Course Timetable Browser, OneLan, PADS, Bookable rooms website, Calsync, MyEd portal
5 Investigation or resolution of existing infrastructure issues
 
  • Any investigation of existing support issues

 

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Compliance

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