Report for March 2024

Report Date
March 2024

Section One: Programme Commentary, RAG and Resources Update

Commentary

Programme status: The overall status of the STU programme for March 2024 is AMBER with Making Transitions Personal project (STU268)closure not completed and issues ongoing for the Student Case Management project (STU269). The Prospective Student Web Future State project (STU271) will now be included in this monthly Student Services programme report.

No RED programme risks this month.

Project Highlights

  • STU268: AMBER - Closure has been approved other than with Production management
  • STU269: AMBER - Testing and re-work has not completed putting the go live at risk
  • STU271: GREEN - Funding has been approved and development sprints preparatory work completed

Please note that the project RAG status is following the revised guidelines: A one-page summary of the IS RAG status indicators is available on this page.

Forward Look - March 2024

Resources to end March 2024

Section Two: Projects Not Started

Project Programme Manager's Commentary
N/A All projects are in progress

Section Three: Projects in Progress

Project Info

Project Manager's Commentary

STU268 Making Transitions Personal 

Category:  Discretionary

Milestones - to be rescheduled

Milestone Due Date
Project closure (MAJOR) 29-Mar-2024

RAG Status

AMBER

Report by Susan Ridder-Patrick for March 2024

Achievements

  • Closure approval almost concluded

Issues

  • Production Management resourcing preventing closure

Next Steps

  • Agree closure with Production Management

STU269 Student Case Management System

Category: Discretionary

Milestones

RAG Status

Milestone Due Date
Completion of ResLife Build 15-Dec-2023
UAT & re-work 01-Mar-2024
Completion of Data migration planning and test 08-Mar-2024
Pen testing completed 05-Apr-2024
Acceptance sign-off 17-May-2024
Project Delivery 03-Jun-2024
Delivery sign-off 21-Jun-2024
Project Closure 12-Jul-2024

RAG Status

AMBER

 

Report by Susan Ridder-Patrick for March 2024

Achievements this period

  • Pen-testing was withdrawn as UoE no longer need to complete this as supplier providing external pen-testing
  • Project manager handover completed
  • Testing continued
  • Cutover plan initial draft shared with team

Issues

  • Two UAT issues with supplier not yet resolved
  • Email issue (JIRA 21) not yet resolved due to ongoing issue underlying with some identities
  • Testing did not complete in March which is putting go live at risk as further issues may be raised
  • Infosec approval of Res Life migration pending
  • Production Management resource capacity escalated to Head of Production Management

Next steps

  • Formally change milestones and budget
  • Complete testing
  • Resolve remaining issues & approval from Infosec
  • Complete data migration timing
  • Complete DPIA
  • Complete Data Protocol agreement
  • Complete Cutover plan
  • Ensure EQIAs for Res Life and SWS are written/updated

 

STU271 Prospective Student Web Future State

Category:

Milestones - TBC

RAG Status

GREEN

 

 

 

Report by Neil Allison for March 2024

Achievements this period

  • Development partners TPX Impact have re-engaged
  • We've confirmed through co-planning that our planned activity and budget spend can be achieved across development sprints from April to July 2024. This will deliver the outstanding areas of functionality for prospective undergraduates, and begin to deliver requirements for prospective postgraduates.
  • Budget has been signed off for Year 2 by Theresa Merrick (CAM Director).
  • Sprint 0 preparatory activity has taken place across March, ahead of Sprint 1 beginning 3 April.

Issues

  • None

Next steps

  • Sprint 1

Section Four: Closed or Withdrawn Projects

Only those projects closed from January 2020 onwards are included in this table. A full history of completed projects is available on the programme's website.

Project Info Project Manager's Commentary
STU260 CAM  Degree Finders - Options Appraisal  Project closed in January 2020. The Closure Report is available.
STU266 UG & PG Degree Finder Options Appraisal Project closed in April 2020. The Closure Report is available.
STU265 G-Cloud replacement of FOI Request planning tool Project closed in July 2022. The Closure Report is available.
STU267 CareerHub migration to the Cloud Project closed in November 2022. The Closure Report is available.
STU270 Careers Service Operating Platform Project closed in  July 2023. The Closure Report is available.
Programme Status
RAG Status
Overall
AMBER
Has formal escalation taken place?
No