Impact

Priority and Funding

Priority and Funding

  • This will be a Higher priority project.
  • The project is sponsor-funded by Digital Transformation UCP Programme
  • Total Academic Year 17/18 £106,880 (including commitment of service team). Costs for this project start from 9th April 2018 with any work prior to that assigned against DTI011 or SAS002;
  • Total Academic Year 18/19 £164,850 (including commitment of service team);
  • Initial tranche of 100h from Unicon at $200p/h = $20,000 (~£14,250 and rounded up to £15,000 to allow for exchange rate fluctuations)
  • Project Total £271,730 Proposed Resource Requirements (in days not individuals):

Description

17/18

18/19

Total

Project Resources

334d

471d

805d

IS APPs (ASTA) Only

237d

275d

512d

 

 

 

Breakdown

Resource Type

Estimated Cost

Cost

Comment

 

9/4/18 to 3/8/18

18/19 AY

AY 17/18

(at £320 p/d)

AY 18/19

(at £350 p/d)

 

Business Lead (MW)

25% of 72d = 19d

25% of 165d= 42d

£6,080

£14,700

Not tracked in ASTA. Currently BL and UI Design Lead same individual.

UI Design Lead (MW)

25% of 72d = 19d

25% of 165d= 42d

£6,080

£14,700

Not tracked in ASTA

Operations Manager (ME)

25% of 72d = 19d

25% of 165d= 42d

£6,080

£14,700

Not tracked in ASTA

Graphic Design

10d

10d

£3,200

£3,500

Not tracked in ASTA

Technical Lead

58d

50d

£18,560

£17,500

 

PM/Programme Costs

59d

60d

£18,880

£21,000

Includes Project Manager, Programme Manager and Senior Supplier

Front-end Developer

70d

100d

£22,400

£35,000

Current contractor in place to Aug 2018.

IS Apps (SSP) Developer

10d

30d

£3,200

£10,500

Not currently allocated to named individual(s).

IS Apps Dev Tech (Infrastructure)

30d

20d

£9,600

£7,000

 

Business Analysis/UX (Split to be discussed)

20d

50d

£6,400

£17,500

BA requirements estimated for re-factoring/rebuild to fit new UI design.

Production Management

10d

15d

£3,200

£5,250

Estimated but needs validated

Contingency

10d

10d

£3,200

£3,500

 

UoE Days Required

334d

471d

£106,880

£164,850

 

Unicon Consultancy

100h

 

£15,000

 

£0

Initial 100h projected to cover uPortal5 infrastructure, framework and installation.

Project may request further tranches to assist with UI design (could be phased to iteration cycles).

Total Proposed Funding

 

 

£121,880

£178,500

£271,730

Comments

 

 

 

Impact and Dependencies

Dependency

Description/Impact

Contingency

Resources

The plan as scoped requires dedicated resources:

  • If resources are not provided, the project cannot complete within the proposed timeline, or to the proposed scope
  • There is a risk that contract staff will leave, or that permanent staff will be assigned to other projects if they are not confirmed in a timely manner

Resources booked as far as practical in ASTA. Contractor contract extension in place.

Containerisation

The proposed final infrastructure model is dependent on other projects demonstrating in Production environment that containerised infrastructure is robust, and that there is sufficient in-house knowledge and experience to support. Interim solution to continue development using static environment.

uPortal5 can switch from static infrastructure, but with cost/delay to project. Those costs are being scoped.

Change Freeze

A change freeze is scheduled in September 2018. Current timescales mean that is unlikely to affect the project, as no production deployments scheduled. However, this will need reviewed in each project checkpoint.

N/A

 

Project Risks

Risk

Description/Impact

Contingency

Infrastructure Containerisation Decision

Recommended approach for uPortal5 is a containerised infrastructure.

However, no containerised infrastructure currently maintained within UoE, and risk that it cannot be supported in Production.

Proposed project approach is not to have containerised infrastructure in Production until:

1. A Mode2 project (e.g. API) has been running in Production for >3 months. This is possible if API project delivers into Production by end-September 2018; and

2. A trial/parallel version in Production for MyEd (for selected user groups and/or opt-in users) has been running for >3 months.

This approach is intended anyway as such a model is intended to allow feedback on the redesigned UI being iteratively developed, and as content migrated from current MyEd. Initial infrastructure to be non-containerised.

Resource Availability: Senior Supplier There is a risk that Stefan KAEMPF does not have sufficient availability to fulfil the Senior Supplier Role If this occurs project will agree alternative Senior Supplier.
Resource Availability: Project Sponsor There is a risk that Lisa Dawson does not have sufficient availability to fulfil the Project Sponsor role. If this occurs we will back fill Lisa Dawson's other tasks and/or allocate tasks to alternative team members, with oversight.
Resource Availability: Business Lead There is a risk that Marissa Wu does not have sufficient availability to fulfil the Business Lead Role If this risk occurs we will back fill Marissa's other tasks and/or allocate tasks to alternative team members, with Marissa's oversight. NB MW going on maternity leave and current role being split between new Business Lead and UI lead as 2 individuals. Risk to be updated once names/dates confirmed.
Resource Availability: Technical Lead There is a risk that Mairi Fraser does not have sufficient availability to fulfil the Technical Lead Role If this risk occurs we will back fill Mairi's other tasks and/or allocate tasks to alternative team members, with Mairi's oversight.

Project Info

Project
UCP uPortal5, Content Migration and UI Redesign
Code
DTI044
Programme
Digital Transformation - User Centred Portal and Notifications
Management Office
ISG PMO
Project Manager
Tim Gray
Project Sponsor
Lisa Dawson
Current Stage
Close
Status
Closed
Project Classification
Transform
Start Date
30-Mar-2018
Planning Date
11-May-2018
Delivery Date
11-Jul-2019
Close Date
01-Nov-2019
Programme Priority
1
Overall Priority
Normal
Category
Discretionary