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Report for December 2019

Report Date
December 2019

Achievements in Last Period

  • [IS Apps] Corporate Planner WS2008 servers (3) upgraded

  • [CSE] GEOS WS2008 servers (4) decommissioned

  • [CMVM] ECRF WS2008 test server (1) upgrade in progress
  • [ITI] Replacement VMs for 3 ITI CIS WS2003 servers in test
  • Request with Software Services to provide extended support costs

Risks/Issues

  • Service owners/system administrators may not initiate remediation work on applications running on WS2003/2008 servers

    • End of support date for WS2008 is 14/01/2020 with 93 servers still operational

    • 44 WS2008 servers will miss EOS date with 17 servers with no planned upgrade or retirement date

  • Apps Ed rollout delayed January, at least, put planned decommissioning for DST servers at risk

Next steps

  • [ITI] ESW systems WS2008 servers (6) to be upgraded; planned 12/2019

  • [EDINA] WS2008 application servers (5) to be decommissioned; planned 12/2019

  • [CAHSS] SPS WS2008 servers (22) to be decommissioned; planned 12/2019

  • [CAHSS] Business School one server to be upgraded by 12/2019

  • [EDINA] WS2008 application servers (3) to be decommissioned; planned 12/2019

  • [IS Apps] Parking WS2008 servers (2) to be decommissioned; planned 12/2019

  • [Digital Library] WS2008 application servers (2) to be retired; planned 01/2020

  • [ITI] DST W7 RDS/VDS/SCCM WS2008 servers (13) decommissioning; planned 01/2020

  • [IS Apps] BEMS (2), Metering (5), Perspective Reporting (2) WS2008 servers upgrade; planned 01/2020

  • [IS Apps] Qlikview WS2008 server to be decommissioned; expected date now 02/2020

  • [CSE] ERI WS2008 servers (1) to be decommissioned; planned 03/2020

  • [IS Apps] Asta WS2008 Servers (4) to be upgraded; planned 05/2020

  • [IS Apps] Core HR servers (10) to be replaced by Core Systems ; 11/2020

  • [IS Apps] Class.net servers (4) to be upgraded; no date

  • [IS Apps] Kofax WS2008 server (1) to be replaced; no date

  • [IS Apps] O365 Provisioning WS2008 servers (2) to be upgraded, call in place; no date

  • [IS Apps] pCounter Application WS2008 servers (2); no date

  • [IS Apps] SQL Server 2008 WS2008 servers (4) to be decommissioned; databases still being migrated; end of support for SQL2008 was 07/2019

  • [ITI] CIS VOIP WS2008 servers (2) to be upgraded; no date

  • [Digital Library] Commander WS2008 server (1); no plan/date

  • [LST] Flexo WS2008 serves (1); no plan/date

  • [EUSA] WS2008 application servers (2); no plan/date

Target Date Title Stage Complete
19-Dec-2017 Profile servers build complete Execute Yes
26-Jan-2018 Detailed revision of DST, Print and EWS workstream plans Plan Yes
13-Mar-2018 Schools contacts informed of print server migration dates Plan Yes
15-May-2018 All owners of Schools based servers notified of Windows Server risks Analyse Yes
15-May-2018 All owners of Application servers notified of Windows Server risks Analyse Yes
22-May-2018 Test print server migrations completed and tested Build Yes
28-May-2018 Production print server pre-builds completed Build Yes
24-Jul-2018 All production print servers migrated or upgraded (excluding PDS cluster) Deliver Yes
17-Sep-2018 Legacy print test servers decommissioned Deliver Yes
09-Oct-2018 All legacy production print servers decommissioned Deliver Yes
06-Feb-2019 Start detailed planning for DST server workstream migrations and upgrades Plan Yes
02-Jul-2019 Migrate production PDS cluster (print servers) Deliver Yes
03-Jul-2019 DST licence servers upgraded Deliver Yes
25-Jul-2019 Windows 7 profile servers (Windows 10 dependency) upgraded from WS2008 to WS2016 Deliver Yes
06-Jan-2019 All ENT WS2008 servers migrated or upgraded to WS2016/2019 Deliver No
14-Jan-2020 Extent of exposure of unsupported WS2008 servers in Administration and Schools systems documented Deliver No
14-Jan-2020 End of Microsoft extended support for Windows Server 2008 Deliver No
12-Feb-2020 All DST WS2008 servers upgraded or decommissioned (dependency on DTP001 - Apps Ed) Deliver No
04-Mar-2020 Project closure Close No
Project Status
RAG Status
Time
GREEN
Cost
AMBER
Scope
GREEN
Overall
AMBER
RAG Commentary
Risk - Some Application and Schools WS2008 servers will not be upgraded or decommissioned by the MS end-of-support date 14/01/2020; Impact - The servers running these systems will not receive security or other upgrades or have MS support services unless extended support is purchased; Plan - Responsibility for running these servers after 14/01/2020 and purchasing extended support lies with the application service owners
Change Status
Time
No Change
Cost
No Change
Scope
No Change
Overall
No Change
Has formal escalation taken place?
Yes
Escalated to
Tony Weir, ITI Director
Activity
Approved budget
510.0 days
Activity this month
3.0 days
Activity this year
29.5 days
Activity to date
381.5 days
Estimate to complete current year
38.0 days
Estimate to complete future years
0.0 days
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Project Info

Project
Windows Server 2016
Code
ENT023
Programme
ITI - Enterprise Services (ENT)
Management Office
ISG PMO
Project Manager
Lawrence Stevenson
Project Sponsor
Graeme Wood
Current Stage
Close
Status
Closed
Project Classification
Run
Start Date
18-Jan-2017
Planning Date
26-Jan-2018
Delivery Date
24-Feb-2020
Close Date
28-Feb-2020
Overall Priority
Normal
Category
Discretionary

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