This project will analyse and implement a semi automated solution managing mailing lists. 

Each year there are mailing lists that are created and managed in teaching offices across the College of Arts, Humanities and Social Sciences.

These mailing lists total between 100/150, and staff are employed for short spells twice a year (term 1 and term 2) to update them (approx. 8 weeks effort per year per school - 2FTE).

This project seeks to reduce the effort involved in maintaining these mailing lists whilst ensuring the schools retain the ability to contact groups of students at different levels.

There will be 2 phases to the project:

• The analysis phase will analyse the Programme, Course and Cohort mailing lists currently in use across the schools in CAHSS to establish what mailing lists could be captured in a semi-automated solution for managing these. Solutions will be scoped to determine the best option.
• The implementation phase will use the output of this project to implement a solution which can be used in all schools across CAHSS, and potentially the other two colleges.

There is an assumption that an existing solution SchoolDataSync may be fit for purpose and an initial demo of this will be undertaken to establish feasibility early in the requirements gathering.