Impact

Priority and Funding

  • Normal priority.

  • Most work will be done as BAU 

  • Project Management resource supplied and funded by LUC Digital Library sponsor funding : 0.5 days per week = 30 days in 24/25, 26 days in 25/26, 5 days in 26/27

Impact and Dependencies

  • This project is dependent on the success of LUC073 Digital Collections Platform Implementation, and Phase 1 of this project will run alongside it. Subsequent phases of this project cannot start until LUC073 is completed. 

  • Failure to undertake the migration work would mean our digitised heritage collections would continue to be difficult to access, reuse and exploit to their full potential. 

  • While most of the work will be undertaken by Digital Library staff, we are dependent on input from colleagues in Heritage Collections, for example, for providing guidance on collection names / descriptions etc or working with the non-CHDS managed and private collections. 

  • There may be considerable re-processing work required for legacy material that has not gone through Goobi, which may require a significant portion of Digitisation Studio Manager / D&MS time.

Lessons learned from previous projects

Please see the below lessons from LUC073

Ref Date Title Impact Theme Stage
1 22-Jan-2025 Receiving informative errors from Archipelago Was detrimental Technology Build
2 22-Jan-2025 Project would have benefitted from a Project Manager from the beginning Should implement as good practice Resourcing Initiate
3 22-Jan-2025 Availability of library resource for User Acceptance Testing Was detrimental Resourcing Accept
4 23-Jan-2025 Unknown Milestones Should implement as good practice Management of a Project Plan
5 23-Jan-2025 Robust documentation Should implement as good practice Management of a Project Plan

Project Risks

Ref Title Initial Risk Current Risk Status Management Approach Risk Owner
1 Unexpected inconsistencies in data GREEN GREEN Open Reduce Gavin Willshaw
2 Prolonged discussion around transition of non-managed digital collections GREEN GREEN Closed Reduce Gavin Willshaw
3 Availabilty of HC staff RED GREEN Open Reduce Rachel Hosker
4 Availability of Systems and Development Team AMBER GREEN Open Reduce Gavin Willshaw
5 Reliance on progress in LUC073 GREEN GREEN Closed Reduce Scott Renton
6 Availability of Project Services Resource AMBER AMBER Open Reduce Karen Stirling
7 Availability of Digitisation Team GREEN GREEN Open Reduce Gavin Willshaw

 

Project Info

Project
Digital Collections Migration: LUNA
Code
LUC074
Programme
Library & Collections - Digital Library BAU (LUCDL)
Management Office
ISG PMO
Project Manager
Jack Ross
Project Sponsor
Rebecca Hirsch
Current Stage
Execute
Status
In Progress
Start Date
19-Jan-2024
Planning Date
05-Mar-2025
Delivery Date
28-Aug-2026
Close Date
30-Sep-2026
Overall Priority
Normal

Documentation

Plan